Job Description

Vendor Coordination:

? Liaise with external vendors and service providers to ensure timely delivery of

project components.

? Track vendor performance and compliance with service-level agreements (SLAs).

? Assist in onboarding and managing vendor relationships throughout the project

lifecycle.

Internal Stakeholder Management:

? Act as the central point of contact for internal teams

? Facilitate regular meetings to update stakeholders on project progress, risks, and

action items.

? Document and circulate meeting notes, ensuring all stakeholders are aligned.

Billing Assurance:

? Track and verify vendor invoices against contract terms and project milestones.

? Coordinate with finance for timely processing of payments.

? Ensure billing accuracy and resolve discrepancies proactively.

Resource & Labor Planning:

? Assist in planning and allocating manpower and resources based on project needs.

? Maintain resource utilization trackers and update labor schedules.

? Flag potential over- or under-utilization to the project manager.

Project Documentation & Reporting:

? Maintain comprehensive documentation including project plans, trackers, and

reports.

? Prepare weekly/monthly reports on project status, risks, and issues.

? Making Order forms and ensure on time deliveries

? Effectively communicating through mails and calls with internal and external

stakeholders.

? Should be multitasking

? Keep project costs and timelines in control

? Keep the customers updated on project progress

? Utilize efficient process to ensure minimal delays

Desired Candidate Profile

? Bachelor's degree in Business Administration, Project Management, or a related

field.

2+ years of experience in a project coordination or project support role.

? Strong understanding of vendor management, resource planning, and billing

processes.

? Excellent organizational, communication, and interpersonal skills.

? Proficiency in MS Office Suite (especially Excel, Word, PowerPoint); knowledge of

project management tools like MS Project, JIRA, or Asana is a plus.

? Ability to multitask, prioritize, and manage time effectively in a fast-paced

environment.

Job Type: Full-time

Pay: ?30,846.75 - ?55,751.47 per month

Benefits:

Health insurance
Schedule:

Day shift Monday to Friday
Language:

English (Preferred)
Work Location: In person