Job Description

Position: Project Coordinator

Functional Area: Programmes (Empowering Grassroots)

Location: Delhi

Experience: 2 - 5 years

About Smile Foundation:


Smile Foundation works for the welfare of underprivileged children and their families through intensive programmes focused on education, healthcare, skilling and women empowerment and Empowering Grassroots. Started in 2002 by a group of young corporate professionals, today Smile has evolved into a national level development organization impacting lives of over 1.5 million underprivileged children and their families with project presence in 25 states across India, 10 offices in strategic locations and over 650 employees, besides countless volunteers, well-wishers and supporters.


The organization also holds Special Consultative Status with United Nation's Economic & Social Council (ECOSOC), accredited with global organizations like GuideStar, United Way, CAF America, Give2Asia and many more. Furthermore, continuously for past three years Smile is a Great Place to Work Certified organization and is considered 'Gold Standard' in identifying and recognizing Great Workplace Cultures.


Currently SF has been implementing projects worth Rs 80 Crore across India directly or with the help of grassroot organizations, primarily CSR funded projects of varied scale both in urban slums and rural areas including aspirational districts in thematic areas mentioned above. The wealth of knowledge emanated from the same is immense, however the same is grouped in systematic manner which can be used for pitching for large projects of long term in nature leading to data driven knowledge products which can be further used in creating large scale impact.


Visit our website to know more about us and our latest development: www.smilefoundationindia.org

Summary of Role


Project Coordinator would be primarily in charge of spearheading and managing programs and ensuring everything runs smoothly and efficiently. They would be responsible for maintaining budgets, reporting related to the program expenditures, and organizing the training/workshop activities and agenda for the program. Communicating with various stakeholders in the organization to make sure everyone is on the same page.

Essential Functions

• Monitoring program operational progress, and implementation, creating status reports for managers and other stakeholders to ensure compliance with standard operating procedures.
• Assisting with resource scheduling so that team members have the resources they need to complete their tasks.
• Ensuring keeping programs/trainings on schedule, within stated budgets, and functioning smoothly by managing teams' work assignments, workloads, and work schedules.
• Scheduling stakeholder meetings and facilitating communication between the program manager and stakeholders throughout the project life cycle.
• Works alongside program leads to review budgets, budget projections, invoices, and reports.
• Managing administrative tasks such as billing, payments, and other financial transactions.
• Scheduling and organizing trainings, events and workshops.
• Developing comprehensive reports on ongoing programs and submitting summary reports to program leads monthly/quarterly/annually.
• Develop PowerPoint presentations for use during program-related events and activities.

Skills, Education, and Experience Requirements

• Should have a Bachelor's Degree in Management, Social Sciences, or development studies, (Post Graduate in a relevant discipline is preferred).
• 2-5 years of experience in the project execution and coordination.
• Ability to work and communicate with a diverse group of people of different cultural background trainers.
• In-depth knowledge of Microsoft Office packages (Excel, Word, PowerPoint, etc.) and online communication platforms (Zoom, Microsoft Teams).

Competencies

• Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
• Contributes to team performance: Is an engaged and integral member of a group, recognizing the need for group collaboration, empathy, consensual decision-making and respect for others.
• Formal presentation: Presenting ideas effectively to individuals or groups when given time to prepare; delivering presentations suited to the characteristics and needs of the audience.
• Decision making: Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.
• Planning and organizing: Establishing courses of action for self and others to ensure that work is completed efficiently.
• Attention to Detail: Pays close attention to information that is overlooked or taken for granted by others. Prefers to look beyond the obvious and does not accept situations or take information at face value. Scrutinizes how things go together, making sure components are indeed aligned and appropriately interrelated.

How to Apply:


Share your CV/Profile with a brief note (cover letter) telling why you find yourself a right fit for the role, with the subject line {Your Name}- at jobs@smilefoundationindia.org

Smile Foundation is an Equal Opportunity Employer

Please Note: Only shortlisted candidates would be contacted by the Human Resources Team