Project Control Analyst
Year Ghaziabad, Uttar Pradesh, India
Job Description
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Responsibilities:
1. Document Management:
- Oversee the document control process, ensuring the accuracy, completeness, and integrity of all documents in accordance with company policies and procedures.
- Create and implement efficient document control systems, standards, and processes to facilitate easy access, retrieval, and distribution of documents.
- Collaborate with different departments to establish document retention guidelines, ensuring compliance with legal and regulatory requirements.
- Manage document versioning and ensure that obsolete versions are promptly removed from circulation.
- Perform regular audits to ensure document control procedures are being followed and identify areas for improvement.
- Responsible for updating the document inward / outward register.
- Responsible to circulate the information received from client side to the required teams.
- Co-ordination with Client, vendor / contractor to collect the necessary information / documents as required by Project team.
- Co-ordination with client counterparts for getting the information about their latest revision of standards.
- Responsible for the quality of the outgoing deliverables.
- Ensure comments are incorporated from clients before further dispatch to clients.
- Ensure documents are prepared as per formats approved by client.
2. Control and Distribution:
- Receive, review, and process incoming and outgoing documents, including technical specifications, contracts, drawings, and reports.
- Ensure proper document classification, indexing, and filing, maintaining accurate and up-to-date document registers.
- Coordinate with relevant stakeholders to gather necessary signatures, approvals, and ensure timely completion of document lifecycles.
- Distribute controlled documents to authorized personnel, ensuring appropriate access levels and confidentiality are maintained.
- Monitor document requests and address queries promptly, assisting stakeholders in locating relevant information.
- Coordinate with inter-disciplines and clients to finalize project specific document formats.
3. Systems and Software:
- Utilize document management systems (e.g., Electronic Document Management System) and software tools to track, store, organize, and retrieve documents.
- Provide system training to employees and ensure compliance with system protocols.
- Support the development and implementation of enhancements to document management systems to improve efficiency and user experience.
4. Team Leadership and Collaboration:
- Foster a collaborative work environment, actively sharing knowledge and best practices with team members.
- Liaise with cross-functional teams to promote effective document control and information sharing across the organization.
For This Role, You Will Need:
- Good interpersonal and communication skills.
- Proficiency in Microsoft Office applications and the vital skills to optimally apply technology and systems specific to the department required.
- Strong understanding of vendor requirements and documentation abilities.
- Adaptability & Learning
- Technical Capability & Delivery
Preferred Qualifications that Set You Apart:
- Bachelor\xe2\x80\x99s degree in science or commerce with minimum 1-4 years of related experience.
- Knowledge in API Pump industry will be an added advantage.
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Job Detail
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Job IdJD3296921
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationGhaziabad, Uttar Pradesh, India
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EducationNot mentioned
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ExperienceYear