Job Description

Job Purpose and Scope of Work * Main Purpose:UNDP proposes to engage a Project Associate - COP D to support the Project Specialist COP- D in planning, implementation and oversight of COP-D. S/He will ensure engagement of all direct stakeholders and delivery of project objectives in coordination with Immunization Division, Ministry of Health & Family Welfare. * Duties and Responsibilities:The specific duties and responsibilities during the assignment will include, but not be limited to, the following:Operations Support:

• Ensure regular support, follow-up and monitoring of project activities.
• Provide trouble-shooting support to maintain project momentum.
• Assist in preparing and revising workplans, progress reports, and other project documents.
• Support in partnership management and fund disbursement.
• Support the organisation and preparation of key project meetings, including logistics and follow-up.
• Support organizing teleconferences and other means of engagement.
• Provide administrative support for the organization and management of activities.

Monitoring & Evaluation Support:

• Support in collating quality results and outputs from the field.
• Assist in monitoring and managing contracted agencies to ensure timely deliverables.
• Review and analyze progress and financial reports from implementing agencies.
• Assist in preparing contextual background for policy advisory papers and briefing notes.
• Support in coordination for other technical components of the project.
• Assist in preparation of project progress reports.
• Support the production of promotional materials.

Coordination and Liaison:

• Support, manage, and coordinate with State/District level stakeholders.
• Coordinate with external visitors (Donors, UNDP CO, study/evaluation team, Central Government representatives).
• Regular liaison with the Ministry, Partners, and other government institutions.

Knowledge Management:

• Assist in preparing analytical findings and sharing them with the Project Coordinator and other concerned staff.

Additional Responsibilities:

• To assist the HSS Team Lead/Project Coordinator in any other relevant tasks as required.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.Institutional ArrangementReporting To: Project Specialist, COP-D (NPSA 10)Reportees to this position: NilNPSA holders hired under a National implementation modality, remain under the administrative supervision of UNDP, even if daily supervision is ensured by the national counterpart.Competencies Core Competencies
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discriminationCross-Functional & Technical competencies Thematic Area Name Definition
Business Management Communication Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels
Business Direction & Strategy Effective Decision Making Take decisions in a timely and efficient manner in line with one's authority, area of expertise and resources and take into consideration potential wider implications.
Business Management Monitoring and evaluationAbility to systematically monitor results of strategies, programmes, and activities with a view to make sure that they are being implemented effectively; Ability to provide managers and key stakeholders with regular feedback and reporting on the consistency or discrepancy between planned activities and programme management and results.Ability to make independent judgment of the management and results of strategies, programmes and activities based on set criteria and benchmark, keeping in mind the needs and concerns of client, current and upcoming.Knowledge and understanding of monitoring and evaluation frameworks, concepts, methodologies, systems, processes, and tools. Ability to make an independent judgement based on set criteria and benchmarks. Ability to anticipate client's upcomingneeds and concerns.
General (across the functions) Event planning and execution Ability to plan, manage and execute public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNDP's overall brand and mandate.
Finance Budget management Ability to support budgetary aspects of work planning process, drawing and management of team budgets;
Finance Financial reporting and analysis Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring
2030 Agenda Governance Public Administration ReformRequired Skills and Experience Min. Education requirements

• Secondary education is required.
• A university degree (Bachelorxc2xb4s degree) in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences, Public Health or related field will be given due consideration, but it is not a requirement.

Min. years of relevant work experience

• Minimum of 6 years (with Secondary education) or 3 years (with bachelor's degree) of relevant progressively responsible administrative/management or project administration and/or coordination experience is required.

Required skills

• Additional academic qualifications in business, economics, accountancy, international development, international law, governance, public health, communication, peacebuilding, knowledge management, innovation, and law enforcement is an asset.

Desired skills in addition to the competencies covered in the Competencies section

• Demonstrated track record of experience in the preparation of technical and financial reports, and accounts management of international projects is an asset for this position.
• Prior experience with UNDP/UN, project oversight or management.
• Prior experience in providing Operations, liaisoning support to a Health project working in the field of Communication for Routine Immunization.
• Prior experience of working in a project managing multiple stakeholders.
• Solid experience in the use of computers, office software packages (MS Word, Excel, etc.), database packages, and web-based management systems such as ERP.
• Experience organizing exchange workshops and/or training activities at the national or international level.

Required Language(s)

• Fluency in English and Hindi is required

Professional Certificates NARemuneration starting at INR 11,73,913.48 (Annual) / INR 97,826.12 (Monthly) as per the scale depending on qualifications and experience. The remuneration is excluding 8.33% pension amount paid over and above the salaryEqual opportunityAs an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.Sexual harassment, exploitation, and abuse of authorityUNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.Right to select multiple candidatesUNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.Scam alertUNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.

United Nations Development Programme