Job Description

Role: Program Assistant

Administration

• Ensure day-to-day maintenance of the office, including the repair and fixing of equipment.
• Ensure the safety and security of office assets and premises
• Maintain the courier receipt and dispatch register
• Maintain the documents record of day-to-day office expenses and rent etc
• Coordinate with program and central team for office setup and relocation as and when required
• Organising and assisting in the logistics for training/meetings/events/activities within the office and external locations (e.g., arrangement of venues, transport, and other logistics including pick up and drops from/to)
• Assisting area/cluster manager in the management of various program activities
• Responsible for selection of the vendors and procurement of goods and services
• Prepare and save all the vendor/operational contracts, purchases, and work orders to the one drive
• Coordinate with the central team for payment and document finalization of vendors for the procurement.
• Maintain and update program office inventory and fixed asset stock, as instructed by a central team.
• Any other task assigned by the central admin & IC Team

Finance and Accounts

• Assisting program manager in the reconciliation of office expenditures through the Imprest.
• Ensure the vendor bills/documents are received, scrutinized, and submitted to the central finance team for payment and follow-ups for outstanding payments
• Checking of staff reimbursements and coordinating with the central finance team for payment. Ensure claimed amount and all the enclosed documents are as per the policy.
• Assisting in internal audits in coordination with the finance team.
• Any other task assigned by the central finance team.

People Support

• Support in maintaining staff documents
• Provide support in recruitment as and when required
• Any other task assigned by the central people team

Job Types: Full-time, Permanent, Fresher

Pay: From ?16,000.00 per month

Experience:

• total work: 1 year (Preferred)

Language:

• English (Preferred)

Location:

• Panchkula, Haryana (Required)

Willingness to travel:

• 75% (Preferred)

Work Location: In person

Application Deadline: 31/07/2024