Job Description

About TJX IndiaTJX India - Hyderabad is the newest IT home office in the global technology organization of off-price apparel and home fashion retailer TJX, established to deliver innovative solutions that help transform operations globally. At TJX, we strive to build a workplace where our Associatesxe2x80x99 contributions are welcomed and are embedded in our purpose to provide excellent value to our customers every day.About TJX:At TJX, is a Fortune 100 company that operates off-price retailers of apparel and home fashions. TJX Global IT India - Hyderabad is the IT home office in the global technology organization of off-price apparel and home fashion retailer TJX, established to deliver innovative solutions that help transform operations globally. At TJX, we strive to build a workplace where our Associates contributions are welcomed and are embedded in our purpose to provide excellent value to our customers every day. At TJX Global IT India, we take a long-term view of your career. We have a high-performance culture that rewards Associates with career growth opportunities, preferred assignments, and upward career advancement. We take well-being very seriously and are committed to offering a great work-life balance for all our Associates.Job Title:Procurement SpecialistOverall, Purpose:The Procurement Specialist role is responsible for supporting and all activity regarding all Global Non-merchandise purchasing for all Global non-merchandise spend. They are held responsible for all business and supplier support for purchasing and invoicing including supplier set up.Major Duties / Responsibilities:

• Catalogue creation, including creation of BPA, CPAs and Punchout, this includes the build and implementation of procurement catalogs for assigned categories of spend (iProcurement).
• Running reports as requested from Oracle and/or Sievo.
• Review reporting for non-compliance and either solution in system or work with business to resolve.
• On-boarding vendors to iSupplier portal including providing login information, training, and technical support.
• Ensuring the business utilizes processes for Procurement Compliance while continually monitoring compliance.
• Is the SME (Subject Matter Expert) for all the buyers. Ensuring that all buyers follow purchasing policy and procedures.
• Responsible for the development and training of all buyers in all technical, system skills, procurement compliance and standards. This includes providing regular purchasing training to the business, support and resolution of purchasing queries for the business
• Provides all provisioning of the buyers responsibilities within the ERP (Enterprise Resource Planning) system.
• Ensure timely payment of Store Weight and Measures invoices.
• Creation of inventory, expense, and capital items
• Performs UAT (User Acceptance Test) testing for Procurement and Inventory modules in support of upgrades and enhancements
• Work with EP and the Business to set up new suppliers and remit updates for payment and purchasing
• Manages and resolution of all tickets submitted through the Service Now System.
• Oversees all the purchasing for New Stores, Relocations and Remodels in the United States. This includes ensuring timely procurement of goods and communication to suppliers in support of these stores as well as issue resolution
• Performs other duties as assigned, e.g. email administration, meetings, trainings, process improvements, etc...
• Hours of support include 8am-5pm for the NORAM, 8am-5pm for EU, 1pm-5pm for AU
• Create Purchase Orders (PO) and revisions as per business requirements in Oracle Financial application- (core v. M4A different customers, stores, DCs and Corporate, different Geos)
• Manage the PO request queue in Service Now
• Validate supplier invoice statements and queries with EP
• Processes Invoices either through iSupplier, More4apps or direct submission to Expense Payables (iSupplier, Sourhov, M4As, different for US vs CA and have not yet in EU)
• Provide support to vendors in following up on payment inquiries (redirecting payment inquiries, if it is not paid, why not, validating receipt, PO amount to match, PO and invoice not matching(lines), no PO)
• Ensures that Asset management best practices are followed- (ship to location, supplier item, correct vendor)
• Perform Year-end activities such as closing of Purchase orders, validating hardware receiving for year-end, (reviews open PO and works with Ops team, assists with accrual processes)
• Ensuring that the POs for IT maintenance have the correct contract numbers in Service Now
• Assist management team with the monthly financial reports, i.e. Rolling Plan, Accruals, Expense Summary, Variance Analysis, Pre-Paid Expenses and Quarterly Expense Review.

Decision Making:

• Supports procurement managers to increase compliance
• Supports the procurement managers to decide optimal purchasing method and administering the set up.
• Identify process improvement opportunities in the current processes

Span of Control (i.e., Direct/Indirect reports):

• No direct reports

Scope of Responsibility (i.e., financial impact):

• Supports of Procure to Pay process across approximately $12B of non-merchandise spend.

Skills / Knowledge:

• Ability to build relationships remotely and become a trusted advisor.
• Drives for results. Wants to drive efficiencies and is target orientated.
• Proactive communication
• Design processes
• Test systems

Minimum Formal Education:

• Bachelors degree in Sourcing or Supply Management, business or finance is desirable but not essential. Equivalent work experience is necessary.

Minimum Experience:

• One to three years experience in Business Finance, Financial Management, Procurement, Sourcing, Supply Management or related experience.
• Strong computer skills including advanced knowledge of Excel, Word, and Outlook
• Retail or chain store background an asset
• Strong organizational and communication skills
• Understanding of accounting principles and financial statements an asset

TJX India