at DigiCert
Pune, India

ABOUT DIGICERT

We're a leading, global security authority that's disrupting our own category. Our encryption is trusted by the major ecommerce brands, the world's largest companies, the major cloud providers, entire country financial systems, entire internets of things and even down to the little things like surgically embedded pacemakers. We help companies put trust-and abstract idea-to work. That's digital trust for the real world.

POSITION SUMMARY

Procurement Coordinator

JOB DESCRIPTION

DigiCert is looking for a talented, motivated candidate to join our organization. The Procurement Coordinator will act as a central hub for the Purchasing Teams daily workflow. The Procurement Coordinator will be expected work with the Procurement Team and department stakeholders to help generate reports and common metrics, provide centralized collaboration with suppliers and vendors, and expedite inter-department projects.

RESPONSIBILITIES:
Work closely with Accounts Payable, Accounting, and FInance to manage the purchasing process from Procure to Pay (P2P)
Own and enforce the purchasing policy centered around DigiCerts purchasing system, NetSuite
Facilitate communication between the Purchasing Team and other departments
Develop, standardize, maintain, and distribute metrics for supplier and team performance
Review and revise internal processes and procedures
Provide administrative assistance to the Procurement Team
Coordinate with vendors and suppliers to troubleshoot any potential problems in the supply chain that might affect open order

Procurement Coordinator Duties:
Daily Receiving:
Verify with stakeholders that POs can be received (Reactive via AP and Email Alias)

Month end receiving:
Meet with stakeholders about the status of their POs
Receiving must be done by 3 days before end of month, (Receiving Blackout last 3 business days of month, AP to notify when complete)
Edit the received/quantity ratio match the accrued amount
Close line items - when needed
Follow up on old POs to see if theyre still needed
Follow up on invoicing on POs/line items that have been received in full.

PO creation/management (MPF/Productiv):
PO Entry per Jira Tickets as needed by Buyer/Planner.
Pending POs
PO Pending Billing

Manage Procurement Alias:
24 hour turnaround for reply (we received your message)
Most everything has to do with receiving, PO corrections, bank details verification, vendor contracts, or answering questions about the procurement process, etc.

Pending Invoices Spreadsheet:
Receiving, Vendor Creation and PO Creation

CANDIDATE PROFILE:
Positive, engaged attitude and self-motivated
Able to learn and adapt quickly
Goal-oriented with excellent time-management abilities
Strong personal ethics

SKILLS AND ABILITIES:
High attention to detail
Document and design existing processes using flowcharts
Experience with NetSuite, Productiv, and GraphiteConnect or similar systems
Organized and able to manage and prioritize taks and work independently
Confident, clear communication via email, phone, and in-person
Strong proficiency in Microsoft Excel, Word, and Outlook

EDUCATION, WORK EXPERIENCE, AND CERTIFICATION:
Bachelors degree (or pursuing a degree) in Business, Operations, Supply Chain Management, or other related fields is a plus
Experience in a procurement role in the technology or a related industry is beneficial
Previous experience in an administrative position is also preferred