Job Description

:(i) Ensures implementation of the operational strategies policies through

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control.
• Provision of inputs to CO Procurement business processes mapping and elaboration of the

content of internal Standard Operating Procedures (SOPs) in Procurement in consultation
with the direct supervisor and office management(ii) Supports procurement processes for UNDP India Country Office, National Implementation (NIM) and Direct Implementation (DIM) projects and at the request of other Agencies

• Provision of inputs to preparation of procurement plans for the office and projects
• Support to organization on end-to-end procurement processes including preparation and conduct of RFQs, ITBs, RFPs, Individual Consultants (ICs) receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations, and issuance of contracts and/or purchase orders.
• Preparation of Purchase orders and contracts in and outside Quantum, preparation of Recurring Purchase orders for contracting of services, vendors\' creation in Quantum. Maintenance of filing system in Procurement unit. Buyer\'s profile in Atlas.
• Compilation of inputs for submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
• Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
• Provision of information for preparation of cost-recovery bills in Quantum s for the procurement services provided by UNDP to other Agencies.
• Implementation of joint procurement processes for the UN Agencies in line with UN reform.
• End to End procurement of Hotel Services and creating long term agreements/rate contracts for hotels.

Responsible for vendor management for hotels and events. * (iii) Ensures implementation of sourcing strategy and e-procurement tools through:

• Update of the rosters of suppliers
• Compilation of information for different types of procurement including travel services
• Assist in preparation of Long-Term Agreements for UNDP and on behalf of other UN Agencies, if needed
• Development and update of the rosters of suppliers, implementation of supplier selection and evaluation

(iv) Organizes procurement processes on behalf of and in collaboration with UNDP COs, focusing on achievement of the following results:

• Assist COs in the preparation of procurement plans for the office.
• Organization of procurement processes in relation including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
• Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems in consultation with the COs.
• Implementation of joint procurement processes for the UN Agencies in line with the UN reform.
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization

Institutional Arrangement:Direct Reporting To: Procurement Analyst, NOBReportees to this position: n/aCompetencies:Core:
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discriminationCross-Functional & Technical competencies:Thematic Area Name Definition
Procurement Data analysis Ability to extract, analyze and visualize procurement data to form meaningful insights and aid effective business decision making
Procurement Procurement management The ability to acquire goods, services or works from an outside external source.
Procurement Sourcing Ability to find, evaluate and engage suppliers of goods and services
Procurement Supplier/relationship management Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.
Business Direction & Strategy Negotiation and Influence Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates win-win situations
Business Management Results-based Management Ability to manage programmes and projects with a focus at improved performance and demonstrable results
Business Management CommunicationAbility to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audienceAbility to manage communications internally and externally, through media, social media and other appropriate channelsRequired Skills and Experience:Min. Education requirements:Secondary Education is required OR A University (Bachelor\'s) in Business Administration, Public Administration, Finance, Economics, or equivalent will be given due consideration, but it is not a requirement.CIPS level 2 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.Min. years of relevant work experience:Minimum of 6 years (with Secondary education) or 3 years (with Bachelor\'s degree) of relevant core Procurement Experience is required at the national or international level.Required skills:Demonstrated Experience of advanced automated procurement systems, database packages, and web- based management systems such as ERP is required.Desired skills in addition to the competencies covered in the Competencies section:

• Experience in Public Procurement with the Government/Non-Profit Sector is desirable.

Experience or familiarity with UNDP operational and reporting systems, including experience in ERP system (i.e. Oracle Cloud, SAP or PeopleSoft), is desirable.Required Language(s):Fluency in English & Hindi is required.DisclaimerUnder US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

United Nations Development Programme