Job Description

Thor Signia

is a rapidly expanding

Multinational Technology Enterprise

with operational hubs across

Singapore, Dubai, Australia, Saudi Arabia, Malaysia, and India

.

With innovation at our core, we are now looking for a

Personal Secretary Executive

to support the

CEO

and help steer our global momentum with unmatched precision, professionalism, and presence.

Role Summary:

This is a

top-tier executive operations and support role

, demanding high agility, intelligence, and trust. As the CEO's right hand, you'll be responsible for managing high-level schedules, confidential interactions, global travel, and executive communications -- all while maintaining an immaculate, globally presentable image.

We are seeking a highly organized and responsible Personal Assistant to provide comprehensive secretarial and administrative support to the founder and CEO. This is a key role where you'll work one-on-one with the CEO, handling various tasks with efficiency and professionalism.

The ideal candidate should be tech-savvy, with strong proficiency in Microsoft Office tools (Excel, Word, PowerPoint) and have exceptional written and verbal communication skills.

Key Responsibilities:

Manage the CEO's calendar, scheduling appointments, meetings, and travel arrangements. Handle correspondence, emails, and phone calls on behalf of the CEO. Assist with document preparation, presentations, and reports using Microsoft Office tools. Organize meetings, events, and take meeting minutes as required. Maintain confidential information with discretion and professionalism. Provide general administrative support to ensure the CEO's daily tasks are well-managed and efficient. Coordinate communication between the CEO and various departments or external stakeholders. Work flexible hours, including late evenings and weekends, based on the CEO's schedule. Be available for frequent travel to various locations within India and internationally as required by the CEO's business commitments.

Required Skills and Qualifications:

Strong written and verbal communication skills in English. Ability to prioritize and manage multiple tasks in a timely manner. High level of discretion and ability to handle sensitive information. Excellent organizational and time management skills. Comfortable working independently and in a fast-paced environment. Previous experience as an executive assistant or personal assistant is a plus but not required. Flexibility to work late hours, weekends, and travel both domestically and internationally. Ability to adapt to the dynamic and sometimes unpredictable schedule of the CEO. Coordinate meetings, follow-ups, investor reviews, internal updates Prepare strategic decks, briefing notes, reports, and executive summaries Global Travel & Business Representation Organize complex international travel plans, visas, hotels, and logistics Accompany the CEO on official trips and handle VIP-level scheduling Maintain CEO's travel briefings and liaise with local hosts or embassies if required Stakeholder Engagement & Internal Coordination Serve as the liaison between CEO and high-level clients, partners, and internal leadership Manage confidential communications and contracts Represent the CEO professionally at client meetings and global events Confidentiality & Trust, Handle sensitive information, documents, and contracts with absolute discretion Anticipate needs, manage crisis scenarios, and keep operations smooth
Job Types: Full-time, Permanent, Fresher

Pay: ?15,000.00 - ?35,000.00 per month

Schedule:

Day shift Morning shift Weekend availability
Supplemental Pay:

Yearly bonus
Work Location: In person

Expected Start Date: 26/04/2025