Job Description

As a Personal Secretary in a Design Studio with Print Production Facilities and a Corporate Gifting Company, your role will involve providing comprehensive administrative support to the studio's executives and managers. You'll need to adapt to the unique requirements of both the design studio and the corporate gifting division. Here are the key job responsibilities:

1. Calendar and Schedule Management: Manage the CEOs' calendars, scheduling meetings, appointments, and events for both the design studio and the corporate gifting division. Coordinate with different teams to ensure smooth scheduling.

2. Communication Handling: Screen and manage incoming calls, emails, and other correspondence on behalf of the CEO. Respond to routine inquiries and redirect important messages as needed.

3. Client and Stakeholder Coordination: Act as a liaison between the CEO and clients, suppliers, and other stakeholders. Facilitate effective communication and ensure that client inquiries and requests are addressed promptly.

4. Meeting Support: Assist in preparing meeting agendas, materials, and presentations for both design studio projects and corporate gifting division requirements. Take accurate meeting minutes and follow up on action items.

5. Travel and Accommodation Arrangements: Coordinate and organize travel plans, including flights, accommodations, and transportation, for the CEO and other team members as required.

6. Document Management: Organize and maintain files, records, and documents related to both design studio projects and corporate gifting orders. Ensure confidentiality and proper organization of sensitive information.

7. Office Management: Oversee the smooth functioning of the office, including managing office supplies, equipment, and other administrative tasks.

8. Client Relationship Management: Assist in maintaining strong relationships with existing clients, ensuring their satisfaction, and addressing their needs promptly.

9. Project Coordination: Support the coordination of design projects and print production, ensuring timely delivery and meeting quality standards.

10. Corporate Gifting Coordination: Assist in handling corporate gifting orders, including order processing, inventory management, and delivery coordination.

11. Budget Tracking: Assist in monitoring and tracking budgets for both the design studio and the corporate gifting division.

12. Market Research: Conduct research on potential clients, competitors, and industry trends to identify growth opportunities and stay informed about market developments.

13. Problem-Solving: Be resourceful and capable of resolving operational issues and challenges that may arise.

14. Confidentiality: Maintain the highest level of confidentiality and discretion in handling sensitive information.

15. Personal Assistance: Provide personal support to the executives, such as managing personal appointments and other tasks.

As a Personal Secretary in this setting, your role will be pivotal in ensuring smooth operations, effective communication, and seamless coordination between the design studio and corporate gifting company. Strong organizational and communication skills, attention to detail, and the ability to multitask will be essential for success in this role.

Job Types: Full-time, Permanent

Pay: ?15,000.00 - ?30,000.00 per month

Benefits:

• Cell phone reimbursement

Schedule:

• Day shift

Supplemental Pay:

• Overtime pay
• Performance bonus
• Yearly bonus

Experience:

• total work: 1 year (Preferred)

Language:

• English (Preferred)

Willingness to travel:

• 75% (Preferred)