Job Description

Urgently required Personal Assistant to CEO and Studio Manager (Only Female Candidate Preferred, Gachibowli

Calendar duty: Schedule and manage all meetings related to Ms. Anupa, both internal and external. Manage CEO work calendar efficiently, ensuring all appointments and commitments are organized. Initiate and manage internal communication on behalf of CEO

Operations & Dee Standards: Take care of administrative tasks to ensure the smooth operation of the studio. Assist in setting studio standards and procedures in collaboration with employees. Send reminder emails to employees, candidates awaiting interviews, and other relevant parties on behalf of CEO.

Handle procurement and strategize activities as necessary for studio operations.

Hiring Process: Send reminder emails to employees, candidates awaiting interviews, and other relevant parties on behalf of Ms. Anupa. Conduct first round of interviews, post hiring requirements and short-list profiles, induct selected candidates and on-board via contract.

Guidance role: Provide guidance and support to the operations team to maintain efficient workflow processes. Collate and strategize with CEO all Management Information System (MIS) reports prepared by MIS executive as required by Ms. Anupa and the firm. Maintain accurate records of various studio activities and transactions. Manage emails and servers to facilitate effective communication and data management.

First point of Contact of Studio: Regularly monitor company social media platforms for updates, messages, and potential leads. Coordinate and be a bridge between Social media team and Deeteam. Appropriately handle social media messages and emails, either responding as per templates or escalating to CEO

Manage vendor relationships, including obtaining quotations and processing payments.

Coordinate public relations events to enhance the studio's brand image.

Organize internal training events (including AI Series) to facilitate employee development.

Strategy Planning & Client Relations: Strategize financial projections and strive to utilizing resources and money efficiently. Track receivables and strategize to ensure receiving timely payments from clients. Maintain client relation. Coordinate accounts and invoices, ensuring accuracy and timeliness.

Lead Management: Manage leads and inquiries efficiently, coordinating with relevant departments for follow-up. Pass on leads to the sales head for further action.

Soft Skills: Be an inspiration and leader/ guide to all in the firm. Enhance and embody the culture of the firm. Good communication and English-speaking skills. Good at vocabulary to write emails and messages and greet clients and be the First point of Contact and representation of the firm.

Must be efficient in Microsoft word, and excel. Powerpoint knowledge is a bonus!

Apart from above mentioned, Other expectations discussed and agreed mutually between Deetales and PA + Studio Manager ::

-studio and ops manager so phone should be with her at all times and prompt response beyond studio hours only when necessary.

-commonsense to solve issues

-consistency must be maintained at all times.

-primary be a facilitator for all : (team needs, hiring & interviews (facilitating interview for hiring design team and primarily taking interview for admin team), studio floor inventory needs, vendors, inquires, talisman, existing clients communications, team building exercises, pr and social media communication)

- take part in doing admin job in filling out sheets / data, ideate team building exercises, competitive market analysis, payment schedule and contract communication and payment retrieval

-primarily responsible for setting and implementing formats of documents and communication, guide and maintain standards of conduct, maintaining records (physical and digital) neatly in an orderly fashion, maintaining confidentiality of identity and intellectual property, gatekeeping our intellectual property and safeguarding our work and conveying the same to all, assist and guide team to imbibe our core values at multiple instances, not monitor but empower team in all ways at all times, maintain QC and improve where needed, attendance sheets, logsheets, leave approvals to be primarily conveyed through her upon discussing with CEO, all communication emails to go from PA + Studio Manager, coordinate with CA and lawyer for specific needs such as POs, filing gst and taxes, drafting contracts etc, make balance sheets monthly budgets and speculated/projected P&L quarterly.

Job Type: Full-time

Pay: ?20,000.00 - ?35,000.00 per month

Schedule:

Day shift
Work Location: In person