Job Description

Key Responsibilities:

• Calendar & Schedule Management:
• Efficiently manage and maintain the executive's calendar, scheduling meetings, appointments, and travel.
• Prioritize and resolve scheduling conflicts, ensuring time management and productivity.
• Travel Coordination:
• Arrange travel logistics, including booking flights, hotels, transportation, and preparing detailed itineraries.
• Ensure travel arrangements are aligned with the executive's schedule and preferences.
• Communication & Correspondence:
• Act as the primary point of contact for both internal and external communications.
• Handle phone calls, emails, and other correspondence in a professional manner, responding or redirecting as necessary.
• Draft and proofread emails, reports, and other documents as needed.
• Event Planning & Coordination:
• Organize and coordinate events, meetings, and conferences, ensuring all logistical elements are covered (venue, catering, invitations, etc.).
• Assist with managing both personal and professional events and gatherings for the executive.
• Document & File Management:
• Organize, file, and maintain important documents and records (both digital and physical).
• Ensure all materials are easily accessible and confidential information is appropriately managed.
• Personal Errands & Tasks:
• Manage personal tasks as required, including but not limited to: shopping, coordinating with contractors or service providers, managing household services, etc.
• Assist in organizing personal commitments, family events, or appointments for the executive.
• Miscellaneous Administrative Support:
• Assist in preparing presentations, reports, and other administrative tasks as required.
• Help with basic accounting tasks like managing receipts, preparing expense reports, and tracking budgets.

Required Qualifications & Skills:

• Experience:
• 2-4 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Proven ability to handle a wide range of tasks and work under pressure.
• Familiarity with working in a fast-paced environment and managing shifting priorities.

Job Types: Full-time, Permanent

Pay: ?25,000.00 - ?33,000.00 per month

Schedule:

• Day shift
• Morning shift

Work Location: In person