Job Description

Note: All applicants are required to mandatorily fill the complete online application form including the employment and educational details, experience segment and the behaviour-based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.Main purpose of job:To provide effective diary and administrative support to the two Deputy Directors (Trade and Investment) and provide administrative support to the wider trade team at Department for Business and Trade (DBT).DBT is the British Government Department responsible for international trade and supports Foreign Direct Investment (FDI) into the United Kingdom. The role involves proactively contributing to wider South Asia priorities. DBT is looking for a self-starting PA who is highly organised to join the DBT team in Mumbai. The main purpose of this role is to provide secretarial, administrative and organisational support to the Deputy Directors for Trade & Investment and the wider team. The jobholder will also have the opportunity to work in other areas including events support etc. The jobholder will also need to be flexible and may be required to shift focus and respond to changes to other priorities based on operational requirements as guided by the DDs.We reserve the right to review, revise or amend the roles and responsibilities from time to time reflecting the changing needs of business.Roles and responsibilities / what will the jobholder be expected to achieve?Diary management and administrative support (80%)

• Manage diaries for both Deputy Directors to ensure that their time is used effectively and arrange external and internal meetings promptly.
• Commission any briefing for meetings as required.
• Provide administrative support to the Deputy Directors, including:
• Liaising with external contacts to prepare for meetings, events and speaking commitments.
• Making all arrangements for travel and accommodation
• Ensuring that bills for travel, entertainment etc are paid and accounted for and that payments are reconciled on the accounting system HERA in a timely manner.

Trade Team support (20%)

• Provide administrative support to the wider trade team as required, to support trade missions, events, and other ad hoc support duties when required depending on team needs.
• Coordinate and track commissions, including from teams in London, across the trade and investment teams.
• Responsibility for leave charts, team documents and organising team meetings

Language requirements:Language: English and HindiLevel of language required: ProficientLearning and development opportunities (and any specific training courses to be completed):The British High Commission Network in India provides ample L&D opportunities to its staff to grow in their professional journey. The 70/20/10 learning, and development model is applied, with both internal and formal opportunities readily available.In addition, DBT team provides opportunity for role specific \'developing skills & knowledge\' trainings.Working patterns: If the job is suitable for flexible working patterns, please provide details:Yes, the Network allows you to work from home for one day per week. So, one day within a five-day working week can be spent at home (if desired), while the other four must be spent in the office, travelling with work, or in meetings outside the office.Essential qualifications, skills and experienceEssential on arrival:Qualifications: Graduate-level education.

• Candidates should have 2 years of relevant work experience in a similar role.
• Excellent organisational skills
• Proficient in using IT and Microsoft Office

Desirable qualifications, skills and experienceDesirable: Experience of working with or within a government setting.Required behavioursCommunicating and Influencing, Delivering at Pace, Managing a Quality Service, Working TogetherApplication deadline3 November 2024GradeAdministrative Officer (AO)Type of PositionFull-time, PermanentWorking hours per week40RegionSouth Asia & AfghanistanCountry/TerritoryIndiaLocation (City)MumbaiType of PostBritish Deputy High CommissionNumber of vacancies1Salary CurrencyINRSalaryINR 53,642 per month plus 12% Provident Fund and 6% Superannuation.Type of SalarymonthlyStart Date1 December 2024Other benefits and conditions of employmentFor British High Commission candidates, the Country Based Staff BHC Terms & Conditions will apply.For other than BHC Candidates, salary will be all-inclusive of INR 53,642 month plus 12% Provident Fund and 6% Superannuation.Additionally, the BHC offers a great benefits package that includes annual domiciliary medical cover, plus a Group Hospitalisation Scheme with INR 500,000 floater cover for your immediate family which includes self, spouse/partner and children up to an age of 23 years and irrespective of age, only if with, physical or mental disability.Please note - Provident Fund Transfer in and out from EPFO is not possible as BHC PF is managed by a private PF trust governed by Indian Income Tax Act, 1961. The staff still has the option to transfer out and in from a privately held PF trust which are not governed by EPFO.No relocation or any other related costs or assistance will be provided.Please note - BHC does not deduct tax at source and employees are required to ensure that any requirements of local income-tax law are complied with in full. Employees who are not liable to pay local income tax on their Mission salary, e.g., some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO also operates an agile workforce. To facilitate this, you may be required to undertake other duties from time to time as we may reasonably require.The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.Around half of our work forces are women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCDO has anywhere across the globe. We are aiming to make it the best.We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.Additional informationNote: All applicants are required to mandatorily fill the complete online application form including the employment, educational details, behavioural and technical/ professional skills questions. We will be thoroughly reviewing the application forms only with all the required details and the shortlisting is not basis CV/ cover letter. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.\'\'Overseas Citizen of India (OCI) card holders will need have, or be able to obtain, a valid special work permit issued from Government of India (GOI) to work in the British High Commission (BHC). BHC will not be able to sponsor work visas or obtain/ assist with the special work permit from GOI. Offers of employment made to OCI card holders will be conditional upon candidates obtaining a special work permit.Note: For requisite special permission to take up employment in any foreign Diplomatic Missions in India, OCI Cardholder must visitPlease note - successful applicants will be offered employment on Country Based Staff (CBS) terms and conditions. This is not a permanent UK Civil Service position and does not attract diplomatic immunities and privileges (other than what an individual may already hold if they are a recognised partner/family member of a serving diplomat).To Apply:Please note applications without (a) and (b) will not be considered. * Complete the Online Application Form

• Complete the Experience, Professional Skills and Behaviour based Segments in the Online Application Form
• Applicants need to answer the questions based on your professional experience. Refrain from use of AI based tools to avoid application from getting rejected/disqualified.

Internal candidates applying for this position need to inform their current line managers, else the applications will not be considered.We will accept only online applications by 03rd November 2024 (latest by 23:55 hours IST).Please note that all the applicants will be required to strictly adhere to the security guidelines for British High Commission.Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.Only shortlisted candidates will be contacted, and no telephone enquires will be dealt with. Basis the scores, the candidate/s who did not score as highly as the successful candidate, might be placed on the reserve list. If during the reserve period of 6 months, the same or largely similar role becomes available, the role may be offered to the second or subsequent appointable candidates.The appointment will be subject to Police Verification and other checks including references, medical, educational and professional.Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

HM Government