Job Description

Position Title : Personal Assistant (PA) to Director

Reports To: Director

Employment Type: Full-Time

Job Type: IN OFFICE

Experience Required: 2-3 Years of Relevant Experience

Shift Time: 12:00 PM - 9:00 PM (should be flexible)

Gross Salary: 20K - 25K (depending on experience and present CTC)

Overview:

We are seeking a dedicated and highly organized Personal Assistant (PA) to support our Director in managing their day-to-day activities and ensuring the efficient operation of the office. The ideal candidate will have 2-3 years of relevant experience, exceptional organizational skills, and the ability to handle sensitive information with the utmost confidentiality.

Qualifications:

• Education: Bachelor's degree in Business Administration, Management, or a related field is preferred.
• Experience: 2-3 years of experience in a similar role, preferably supporting senior management or executive-level staff.

Requirements:

• The ideal candidate should have experience in the IT industry and be familiar with management tools like Asana, Jira, and Trello .
• They should also be acquainted with AI tools for efficient task completion.
• Besides task management, the candidate should be capable of managing employees as needed.
• Strong decision-making skills are essential.
• The candidate should be a quick learner , adaptable to change, and proficient in multitasking , including managing time, people, and work simultaneously.
• He/she should excel at finding solutions independently or proposing viable options.
• Research skills and the ability to source accurate information are also important.

Key Responsibilities:

# Administrative Support:

• Manage and maintain the Director's calendar, scheduling appointments, meetings, and travel arrangements.
• Screen and direct phone calls, emails, and other correspondence.
• Prepare reports, presentations, and other documents as requested by the Director.
• Conduct research and compile data to assist the Director in decision-making processes.

# Meeting Coordination:

• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for meetings and events, both onsite and offsite.

# Travel Management:

• Plan and book travel itineraries, including flights, accommodation, and transportation.
• Prepare travel expense reports and manage reimbursements.

# Office Management:

• Maintain office supplies and ensure the office is well-organized.
• Liaise with other staff members and departments to facilitate smooth office operations.
• Handle confidential information and maintain the security of records and files.

# Communication:

• Act as a point of contact between the Director and internal/external stakeholders.
• Draft, review, and send communications on behalf of the Director.
• Ensure timely and accurate dissemination of information.

# Special Projects:

• Assist the Director with special projects, research, and other ad-hoc tasks as required.
• Provide support in organizing company events and initiatives.

Company Perks:

• Company housing assistance for people relocating if needed or if the commute is too far.
• Up to 28 days off in a year, including sick leave, casual leave, and paid holidays.
• Bonuses based on performance and dedication.
• Advanced training opportunities available for professional growth.
• Collaborative and supportive work environment.
• Opportunity to work with a diverse and talented team.
• Access to cutting-edge HR software and tools.

Interested candidates are requested to send us their updated CV and photograph through indeed.com or email us at nabanita @klizos.com for scheduling interview with us.

Job Type: Full-time

Pay: ?20,000.00 - ?25,000.00 per month

Benefits:

• Leave encashment
• Paid sick time
• Paid time off
• Provident Fund

Schedule:

• Monday to Friday
• UK shift
• Weekend availability

Supplemental pay types:

• Performance bonus

Application Question(s):

• Current Take Home Monthly Salary?
• Expected Take Home Monthly Salary?
• Minimum Notice Period?
• Can you join immediately?

Education:

• Bachelor's (Required)

Experience:

• in IT Company work: 1 year (Required)
• Personal Assistant (PA) to Director work: 2 years (Required)
• management tool - Asana work: 1 year (Preferred)
• management tool - Jira work: 1 year (Preferred)
• management tool - Trello: 1 year (Preferred)
• AI tools - ChatGPT work: 1 year (Required)

Language:

• English (Required)

Location:

• Kolkata, West Bengal (Required)

Shift availability:

• Day Shift (Required)

Work Location: In person