Personal Assistant To Ceo
Year Gurugram, Haryana, India
Job Description
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Job Summary:The Personal Assistant to the CEO will provide high-level administrative support to the CEO, ensuring the efficient operation of the executive office. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks and priorities. The ideal candidate will be proactive, discreet, and capable of handling sensitive information with the utmost confidentiality.Location: Gurugram - Sector 62Experience: 6-10 yearsKey Responsibilities:
- Administrative Support:
- Manage the CEOs calendar, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for meetings, presentations, and conferences.
- Screen and manage phone calls, emails, and other communications on behalf of the CEO.
- Draft, review, and edit correspondence, reports, and other documents.
- Meeting Coordination:
- Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Ensure the CEO is well-prepared for all meetings and engagements.
- Arrange and manage logistics for internal and external meetings, including virtual meetings.
- Travel Management:
- Plan and book domestic and international travel for the CEO, including flights, accommodation, transportation, and itineraries.
- Ensure all travel arrangements are efficient and cost-effective.
- Prepare travel expense reports and manage reimbursements.
- Project Management:
- Assist with the planning and execution of special projects and initiatives as directed by the CEO.
- Track project progress and ensure deadlines are met.
- Conduct research and compile information to support the CEOs decision-making process.
- Confidentiality and Discretion:
- Handle sensitive and confidential information with the utmost discretion.
- Maintain a high level of professionalism and integrity in all interactions.
- Communication:
- Act as a liaison between the CEO and internal/external stakeholders.
- Facilitate effective communication within the executive team and across the organization.
- Represent the CEO in a professional and courteous manner in all interactions.
- Office Management:
- Ensure the executive office operates smoothly and efficiently.
- Manage office supplies, equipment, and facilities for the executive office.
- Coordinate with other administrative staff to support overall office management.
- Relationship Management:
- Build and maintain positive relationships with key stakeholders, clients, and partners.
- Assist in organizing corporate events and functions as needed.
- Education: Bachelors degree in Business Administration, Communications, or a related field preferred.
- Experience: Minimum of 3-5 years of experience in an executive assistant or personal assistant role, preferably supporting C-level executives.
- Skills:
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and as part of a team.
- Day shift
- Personal assistant: 5 years (Preferred)
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Job Detail
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Job IdJD3330769
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationGurugram, Haryana, India
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EducationNot mentioned
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ExperienceYear