Job Description

Job Responsibilities:

• Support the MD directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, answering calls, etc.
• Provide administrative support and make administrative decisions on the executive's behalf
• Conserve MD's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; and initiating communications
• Provide personal support to the MD and their family, including managing personal appointments, travel arrangements, and reservations o Travel along with MD or other executives if required for personal or professional support o Prepare meeting rooms for appointments, coordinates schedules, and greet customers and clients prior to meetings.
• Assist in the preparation and follow-up of meetings, including taking minutes, tracking action items, and ensuring timely completion of tasks
• Manage and maintain office supplies, equipment, and inventories
• Field and rise to the occasion for various ad hoc requests
• Remind the MD of important tasks and deadlines
• Collate and file expenses and manage databases and filing systems
• Implement and maintain procedures and administrative systems
• Assist with personal errands, such as shopping, gift procurement, and coordinating family events
• Coordinate with household staff, contractors, and service providers to ensure smooth operations of personal matters
• Exercise discretion and maintain confidentiality with regards to personal matters and family affairs.

Job Qualifications :

• Bachelor's (preferred) or Diploma Degree required
• 3-5 years of experience as a Personal/Executive Assistant or in an administrative capacity o Proven ability to manage a flexible schedule
• Strong attention to detail, ensuring accuracy in all tasks and communications
• Proficient in using computer systems, including MS Office and calendar management tools
• Ability to handle sensitive information and maintain confidentiality with a high level of discretion
• Proactive and resourceful, with the ability to anticipate needs and resolve issues independently
• Strong interpersonal skills, with the ability to interact effectively with individuals at all levels, including high profile individuals o Flexibility to work outside regular business hours when required.
• Excellent verbal and written communication skills in English, and Hindi. Kannada is a plus
• Exemplary time management, organisational, prioritization, and planning skills
• Client services experiences a plus

Job Types: Full-time, Permanent

Pay: ?400,000.00 - ?500,000.00 per year

Benefits:

• Health insurance

Education:

• Bachelor's (Preferred)

Experience:

• Personal assistant: 3 years (Preferred)

Language:

• English (Preferred)

Work Location: In person