Job Description

This is a highly responsible administrative and professional role that requires a high degree of accuracy, accountability, attention to detail and confidentiality.

The Executive Assistant is given considerable freedom; however, all work is subject to review by the Chief Operating Officer.

Essential Job Functions:

Creates and maintains electronic databases, spreadsheets and logs. Conducts advanced clerical research and obtains pertinent materials and information for completing reports. Do the required follow up with various departments and team members for the tasks assigned or decisions taken by COO. Prepares, proofreads, edits, and distributes correspondence, memoranda, charts and reports. Maintain the COO's schedule and prepare agendas for meetings Processes incoming and outgoing mail/materials for the Chief Operating Officer. Prepares agendas, sends notices and attends meetings and work sessions for the purpose of providing information, recording minutes and supporting the needs of other attendees. Works independently on projects and initiatives assigned by the Chief Operating Officer. Serves as a communications link between the Chief Operating Officer and both internal and external stakeholders. Completes tasks as related to purchasing, procurement and personnel. Establishes, organizes and maintains filing and record-keeping systems and reference manuals/materials to support office functions. Maintains confidentiality of information processed through the Chief Operating Officer's office. Assists other departments within and outside the department. Coordinates travel plans and travel arrangements.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Expert knowledge of office organization and management techniques. Expert knowledge of and proficiency with computer technology to include Microsoft Outlook and Office (Excel, Word, Access and Power Point). Ability to communicate clearly and concisely in both written and oral form. Ability to work harmoniously with both internal and external stakeholders. Ability to prioritize, perform multiple tasks, and work with frequent interruptions. Ability to think critically and solve problems which may arise.

INTERESTED CANDIDATES DIRECT CONTACT ON 92740 02934

Job Types: Full-time, Permanent

Pay: ?20,000.00 - ?25,000.00 per month

Benefits:

Leave encashment Provident Fund
Schedule:

Day shift
Supplemental Pay:

Yearly bonus
Experience:

Personal assistant: 1 year (Preferred)
Language:

English (Preferred)
Work Location: In person