Personal Assistant For Director
Year Nagpur, Maharashtra, India
Job Description
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Job Title: Personal Assistant to Director Male/Female Overview:
As the Personal Assistant to the Director, you will provide comprehensive support to ensure the efficient operation of daily activities. This role requires exceptional organizational skills, discretion, and the ability to handle a wide range of tasks with professionalism and confidentiality. Key Responsibilities:
As the Personal Assistant to the Director, you will provide comprehensive support to ensure the efficient operation of daily activities. This role requires exceptional organizational skills, discretion, and the ability to handle a wide range of tasks with professionalism and confidentiality. Key Responsibilities:
- Calendar Management: Effectively manage the Director\'s schedule, including arranging appointments, meetings, and travel plans, ensuring optimal use of time and resources.
- Communication: Serve as the primary point of contact for the Director, screening and prioritizing emails, phone calls, and other correspondence, and responding on behalf of the Director when necessary.
- Administrative Support: Handle administrative tasks such as preparing documents, reports, and presentations, maintaining files and records, and managing expenses and invoices.
- Meeting Coordination: Coordinate and schedule internal and external meetings, including preparing agendas, taking minutes, and following up on action items as directed by the Director.
- Travel Arrangements: Arrange travel itineraries, including flights, accommodations, transportation, and visa arrangements, ensuring smooth logistics and accommodations for the Director\'s travel needs.
- Information Management: Organize and maintain confidential information, documents, and databases, ensuring accessibility and accuracy when needed.
- Task Prioritization: Assess and prioritize tasks based on urgency and importance, proactively identifying potential issues and addressing them before they escalate.
- Event Planning: Assist in the planning and coordination of special events, conferences, and corporate functions, including logistical arrangements and onsite support as needed.
- Relationship Management: Build and maintain positive relationships with stakeholders, clients, and colleagues on behalf of the Director, representing the Director\'s interests professionally and diplomatically.
- Experience: Previous experience in a similar role providing high-level administrative support to senior executives is preferred.
- Organizational Skills: Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
- Communication Skills: Excellent verbal and written communication skills, with a high level of professionalism and discretion in handling sensitive information.
- Attention to Detail: Meticulous attention to detail and accuracy in all tasks, with the ability to maintain confidentiality and handle sensitive information appropriately.
- Problem-Solving Ability: Strong problem-solving skills and the ability to anticipate needs, identify issues, and proactively seek solutions.
- Tech Proficiency: Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications for administrative tasks.
- Flexibility: Adaptability and willingness to adjust priorities and work hours to accommodate the Director\'s schedule and business needs.
- Competitive salary and benefits package commensurate with experience.
- Opportunity to work closely with a dynamic and influential leader in the industry.
- Professional development opportunities to enhance skills and advance career growth.
- Collaborative and supportive work environment with a focus on teamwork and excellence.
- Day shift
- total work: 1 year (Preferred)
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Job Detail
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Job IdJD3306731
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationNagpur, Maharashtra, India
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EducationNot mentioned
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ExperienceYear