Job Description

How will you CONTRIBUTE and GROW?The Payroll & Benefits Administrator role aims at supporting the local HRBP team through a variety of administrative tasks, aligned with the local policies, legal and regulatory requirements. The following overview describes some key responsibilities that are included, however the role is not limited to these and may include as well locally required activities.The key responsibilities include but are not limited to:Employees Personal file and records managementManages and maintain employees recordsMaintain HR dashboard with accurate numbersPayroll AdministrationManages interaction with outsourced payroll platform and service providers.Run and review timesheet export reports from Workday to interface with the Payroll systemProvide payroll vendor with accurate employee data necessary to process employee pay, including time and attendance files, tax changes, retroactive adjustments, paperwork, special pays, and paid time off adjustmentsSupports the Business Support Centre (BSC) in the administration of the monthly payroll cycle & benefits in accordance with labour regulations and standard operating procedures on activities, that must be done locally for legal reasons and cannot be transferred to the BSCLiaises with Finance to ensure that monthly pension contributions & NPS are submitted to or the relevant social security scheme by deadlineEnsures that all eligible employees are registered for the relevant pension scheme with exemptions being sought as requiredFollows local regulations and best practices relating to payroll and social security programs; serves as a subject matter expert on local labour law for colleagues in the BSCCoordinates effectively with Finance and the BSC on consolidation and reconciliation exercisesEnsures current payroll adheres to tax requirements and relevant laws associated with the employee wage rateEnsures attendance and leave policy are in orderAttendance & Leave audits and inputs management for payroll purposes.Flexi benefits schemes are executed as per timeline-monthlyEXPAT cost management in consultation with consultantBenefitsEnsures that employees and their eligible dependents are informed of all applicable benefits linked to their employment,; successfully registers, tracks and ensures payment for all benefits utilisedOversees the leave management system and ensure compliance with leave policiesEnsures that all employees and eligible dependents are enrolled in applicable insurance policies; that leavers are removed from all Air Liquide benefit schemes; and that members lists are current and updated.Handling Group Health Insurance and Group Personal Accident PolicyExpat benefits managementProvide immediate support to any Medical emergency/insurance requirement aligning between employee & Insurance providersOnboarding & OffboardingParticipates in the successful onboarding of new joiners through the provision of inductions related to employee benefits, leave management systems and payrollCoordinates with travel agents, relocation partners, IMOB and the PRO to ensure all logistics are secured for new joiners arriving from overseasSupports offboarding activities for leavers including move management logistics for expat employees returning to their home entityEnsuring employee exit cycle by taking accountability in full and final settlement of employees ,providing service and relieving letters, recovery deductionsHR AdministrationIn collaboration with Finance, contributes to HR invoice processing and reconciliation and H Forms inputsEnsures that all employee and HR data is updated; Contributes to an effective data management system including the digitization of files, the archiving of hard copies, and the management and organisation of shared folders and databasesGenerates a variety of scheduled and ad hoc reports from the HRMS and other data sourcesContributes to budget and forecasting exercises as requiredSupports the internal and external audit process as requiredParticipates in the development and refinement of HR processes, systems and policiesSupports the HR team in knowledge transfer activities and stabilisation of the newly created BSCAny other tasks required by the Lead HRBP that is needed to successfully implement the local HR strategy & requirementsProactively address employeexe2x80x99s queries /grievances related to Payroll/ reimbursement/ PF withdrawal/KYCs/ ESIC Cards/attendance & leavesAre you a MATCH?Qualifications & Experience:Bachelor's Degree in Accounting, Finance, Business Administration, or a related fieldGood knowledge of payroll processSound knowledge on regulations, Labor laws and Labor codesMinimum 5 years of Payroll administrative experienceMinimum 2 years of experience in preparing payroll files for expat compensationExperience creating POs in an ERP (eg - MS Business Dynamics)Experience in a large manufacturing organisation having operations across multiple states in IndiaSkills and Competencies:Strong communication skills, both written and verbal communication in EnglishExperience within a transformational or change environment is advantageousA demonstrable ability to establish effective working relationships at all levels of the organisationA hospitality mindset with a desire to exceed client expectations,empathetic to customer needs,Proactive in resolution of queries.Organised and detail-oriented with excellent time management skillsProficiency in Google Workspace tools, with advanced skills in Google SheetsAbility to maintain discretion and confidentialityAnalytical skillsOur Differences make our PerformanceAt Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.

Air Liquide