Job Description

The Personal Secretary will provide high-level administrative support to the executive, handling a wide range of tasks to ensure the efficient operation of the executive's office. This role requires exceptional organizational skills, a proactive attitude, and the ability to handle sensitive information with discretion.

Key Responsibilities:

• Administrative Support:
• Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Screen and direct phone calls and distribute correspondence.
• Prepare and edit correspondence, reports, and presentations.
• Meeting Coordination:
• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Liaise with internal and external stakeholders to ensure meetings are productive and efficient.
• Communication:
• Act as the point of contact between the executive and internal/external clients.
• Handle requests and queries appropriately, ensuring timely and accurate responses.
• Document Management:
• Maintain an organized filing system for important documents and records.
• Ensure documents are easily accessible and securely stored.
• Travel Arrangements:
• Arrange detailed travel plans, itineraries, and agendas.
• Compile documents for travel-related meetings.
• Project Assistance:
• Assist with special projects as required, including research, data collection, and report preparation.
• Coordinate project timelines and ensure deadlines are met.
• Office Management:
• Oversee the maintenance of office supplies and equipment.
• Ensure the office environment is professional and well-organized.

Qualifications:

• Proven experience as a personal secretary or executive assistant.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Ability to multitask and prioritize daily workload.
• High level of discretion and confidentiality.
• Strong problem-solving abilities.
• Bachelor's degree in business administration or related field preferred.

Personal Attributes:

• Professional demeanor and appearance.
• Proactive and self-motivated.
• Detail-oriented with a high degree of accuracy.
• Ability to work independently and as part of a team.
• Strong interpersonal skills.

Job Type: Full-time

Pay: ?15,000.00 - ?25,000.00 per month

Schedule:

• Day shift

Experience:

• total work: 3 years (Required)

Language:

• Hindi (Preferred)
• English (Preferred)

Work Location: In person