Job Description

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The Administrative Officer plays a critical role in ensuring the smooth operation of administrative functions within an organization. They are responsible for overseeing and coordinating various administrative tasks, supporting different departments, and facilitating efficient communication across the organization. The Administrative Officer typically reports to senior management and works closely with colleagues at all levels.
Key Responsibilities:
Administrative Support: Provide comprehensive administrative support to various departments, including managing correspondence, scheduling meetings, handling phone calls, and organizing travel arrangements.
Office Management: Maintain office efficiency by overseeing office supplies, equipment, and facilities. Ensure a clean and organized work environment conducive to productivity.
Document Management: Manage and maintain documents, records, and databases, ensuring accuracy, accessibility, and confidentiality as necessary. Develop and implement efficient filing systems.
Communication: Serve as a point of contact for internal and external stakeholders, facilitating communication and providing information as needed. Draft, edit, and distribute internal communications and announcements.
Event Coordination: Assist in planning and organizing company events, meetings, conferences, and seminars. Coordinate logistics, handle RSVPs, and ensure events run smoothly.
Budget Management: Assist in budget preparation and monitoring, including tracking expenses, processing invoices, and reconciling accounts. Identify cost-saving opportunities where possible.
Human Resources Support: Assist in HR-related tasks such as recruitment processes, onboarding new employees, maintaining personnel records, and administering employee benefits.
Project Support: Provide administrative support for various projects, including coordinating meetings, preparing documentation, and tracking project milestones.
Policy Compliance: Ensure compliance with company policies, procedures, and regulations. Stay informed about relevant laws and regulations affecting administrative functions.
Problem Solving: Address administrative issues and inquiries in a timely and effective manner. Troubleshoot problems and escalate issues as needed to ensure resolution.
Qualifications:
Bachelor’s degree in Engineering and Management, or related field preferred.
Proven experience as an Administrative Officer, Administrative Assistant, or similar role.
Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
Excellent communication and interpersonal abilities, with a professional demeanor.
Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant software.
Attention to detail and high level of accuracy in work.
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong problem-solving skills and the ability to work independently as well as part of a team.
Flexibility and adaptability to changing priorities and deadlines.

Skills Required