Job Description

Job Title: Personal Assistant to DirectorJob Summary:We are seeking an experienced and highly organized Personal Assistant to provide administrative support to our Director. The successful candidate will be responsible for managing the Director's schedule, coordinating travel, preparing correspondence, and handling confidential matters.Key Responsibilities:Administrative Support:Manage the Director's calendar, scheduling appointments, meetings, and events.Coordinate domestic and international travel arrangements, including flights, accommodations, and transportation.Prepare and coordinate agendas, minutes, and materials for meetings.Develop and maintain filing systems, both physical and digital.Handle mail, email, and phone correspondence on behalf of the Director.Communication and Collaboration:Serve as a liaison between the Director and internal stakeholders, including employees, departments, and external partners.Communicate the Director's decisions, policies, and initiatives to relevant parties.Facilitate information flow between departments and teams.Coordinate with other assistants to ensure seamless communication and scheduling.Correspondence and Documentation:Prepare and edit confidential correspondence, reports, and presentations.Develop and maintain confidential documents, including contracts and agreements.Ensure accuracy and consistency in all written communication.Event Planning and Coordination:Organize and coordinate events, meetings, and conferences.Arrange catering, logistics, and audiovisual equipment.Ensure timely and effective communication with attendees and stakeholders.Special Projects:Conduct research and data analysis as requested by the Director.Develop and implement process improvements and administrative initiatives.Assist with budgeting and expense tracking.Confidentiality and Discretion:Maintain confidentiality and handle sensitive information with discretion.Exercise sound judgment and professionalism in all interactions.JOB APPLYCONTACT - SHASHI PRABHA - 9302642415

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