Job Description

he Event Operations Executive oversees all event on-site tasks. He/She is the main person that contacts the vendors to ensure that the events are on time and within budget. He/She works closely with other departments and vendors to ensure operational requirements are fulfilled. He/She provides regular updates to internal stakeholders.

He/She is detailed and resourceful, and is mentally strong to work in a stressful environment. He/She possesses excellent multi-tasking and project management skills. He/She actively troubleshoots operational issues during events.

He/She works in a flexible workweek, including weekends, evenings and public holidays. He/She is comfortable working in both indoor and outdoor environments, depending on the nature of the events.

Tasks

• Carry out crowd control and evacuation plans with venue operations department.
• Carry out fast and accurate registration processes.
• Carry out site set-up pre-event and site tear-down post-event to prepare for handover of venues.
• Contact vendors to obtain quotes for goods and services.
• Develop accommodation plans for participants.
• Develop initial logistics and transportation plans to support event plans.
• Develop registration process protocols for events.
• Ensure events follow all local security, workplace safety and health regulations and requirements.
• Execute event logistics plans with event organisers and vendors.
• Manage immigration processes and protocols for participants.
• Manage movement and activities of volunteers.
• Manage participant enquiries regarding the events.
• Perform initial inspection of vendors' event deliverables to ensure quality standards.
• Prepare incident summary reports.
• Prepare service contracts for vendors.
• Relay event deliverables and timelines to vendors.
• Report security threats to management during events.
• Research local security, Workplace Safety and Health policies and regulations to include in event plans.
• Troubleshoot on-site issues.
• Work with event organisers to execute events.

Job Types: Full-time, Permanent

Pay: ?20,000.00 - ?30,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Paid sick time

Schedule:

• Day shift
• Morning shift

Supplemental pay types:

• Commission pay
• Performance bonus

Experience:

• Operations: 1 year (Preferred)
• total work: 1 year (Preferred)

Work Location: In person