Job Description

Responsibilities:

• Assist in day-to-day operations of the organization, including coordinating schedules, managing calendars, and organizing meetings.
• Handle incoming inquiries and correspondence, both electronic and physical, and direct them to the appropriate staff members.
• Maintain office filing systems and databases, ensuring accuracy, completeness, and confidentiality of information.
• Assist in the preparation and distribution of reports, presentations, and other materials as needed.
• Coordinate with vendors, suppliers, and service providers to ensure timely delivery of goods and services.
• Assist in inventory management, including monitoring stock levels, placing orders, and reconciling invoices.
• Support the implementation of operational procedures and policies to improve efficiency and productivity.
• Assist in planning and executing company events, including meetings, conferences, and team-building activities.
• Provide administrative support to various departments, including HR, finance, and marketing, as needed.
• Perform other duties and responsibilities as assigned by the operations manager or supervisor.

Requirements:

• High school diploma or equivalent; associate's or bachelor's degree preferred.
• Proven experience in an administrative or operations support role.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to interact effectively with staff at all levels.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to work independently with minimal supervision as well as collaboratively in a team environment.
• Flexibility and adaptability to changing priorities and responsibilities.
• Prior experience in operations, logistics, or facilities management is a plus.

This job description outlines the key responsibilities and requirements for an Operations Assistant role. It emphasizes the candidate's ability to provide administrative support, coordinate office operations, and contribute to the efficient functioning of the organization's day-to-day activities.

Job Type: Full-time

Pay: ?20,000.00 - ?25,000.00 per month

Shift:

• Day shift

Work setting:

• In-person

Experience:

• total work: 1 year (Preferred)

Work Location: In person