Job Description

Job Requirements

• Controlling of all documentation related activities.
• Maintain incoming and outgoing customer/ vendor documents.
• Performs quality standard check on documents by following document control processes.
• Manage, store, and retrieve engineering technical documents & drawings.
• Work directly or indirectly with the responsible people to set up all planned native and PDF files in time.
• Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems (Workflow methods).
• Maintain and update Project Document Control Index, controls the revisions.
• Maintain weekly report for deliverables, pending and delay document report, manual log Reports, On time deliverables reports.
• Extracting & Updating Weekly status report for Engineering Workflow.
• Track O&M Manuals & Preparation with respect to Manual Checklist.
• Work in strict co-operation with the Project Manager & Project Engineers to ensure project progress status integration.
• Ensure all templates used with the department conform to the Company standard.
• Provide Document Management System, user support and functionality training.
• Administer security permissions for document management systems.
• Interface with multiple disciplines to provide support and clear guidance to deliver documentations align to all Information Management Specifications.
• Manage lifecycle of documentation and ensure alignment to processes and procedures.
• Perms standard quality checks and ensure appropriate approvals are obtained prior to publishing documentation.
• Maintain revision history for controlled documents.
• Contribute to conformance to the Document Governance process by identifying documents non-conformant with the requirements.
• Accountable for the close out of IM, DC MoC pre/post implication actions.
• Coordinate the provision and update of asset based Critical Hardcopy documentation.
• Input to IM product backlog, maintain reports and any trackers used on the project.



Work Experience

• Practical / hands-on experience in document management roles in EPC projects of Minimum 5 years, experienced with document control using digital tools, maintenance of electronic and physical documents, should be proficient with using tools such as EDMS, FTP, Shared Drives, SharePoint, Cloud Drives, ISO.
• Basic understanding of Engineering / Procurement / Construction / Commissioning documents.
• Self-directed and highly motivated.
• Able to work in a fast-paced and deadline-driven environment.
• Detail-oriented, dependable, and trustworthy.
• Sound technical knowledge and experience of Document Management Systems.
• Ability to provide Document Management administration for multiple cross-functional users.
• Understanding of documentation lifecycle.
• Excellent interpersonal skills, including the ability to interact effectively with people at all levels in the field and office as well as outside of the company are required.
• Excellent MS Suite software knowledge.
• Excellent English skills
• Good working knowledge of Adobe Acrobat.
• Familiar with e-Document management systems like Wrench, Aconex etc.