Job Description

The role holder will be responsible for becoming part of a global Facilities network within Woodmac, while also working closely with key stakeholders located in the office and region. They will be a pivotal contact for key stakeholders from the business including department leads, office heads, representatives from HR, Finance and L&D and must build and maintain relationships to ensure a strong office support service is being provided to the business. Main Responsibilities Oversee general office operation - primarily of our Hyderabad office but including other offices in India such as Bengaluru and Mumbai Partner with Facility, Operations, Technology and Health & Safety stakeholders to ensure execution is aligned to global corporate requirements while remaining compliant with local needs Liaise with Landlords and Managing Agents with regard to centrally supplied facilities & services (e.g. power, aircon, toilets) Liaise with contractors regarding necessary works (e.g. electrics, plumbing, servicing filter taps) Manage and co-ordinate all office related contract services (e.g. stationary, supplies and provisions, printers/copiers, access cards , confidential waste, security, cleaning etc.) Purchase office supplies and equipment and maintain proper stock levels in line with office budgets. Support with both client and internal stakeholder visits when required Be the first point of contact for employee queries relating to all aspects of the office and facilities management Manage boardroom and other meeting rooms, office areas and all duties connected to them Promptly manage post, filing documents/paperwork relating to invoices Replenish printers/photocopiers with necessary supplies (paper, toner etc) Manage office car parking arrangements Ensure all office lighting is operating efficiently Maintain organised arrangements in the office storage areas Manage staff locker facilities Provide local representation for central corporate carbon emissions activities, reporting and reduction targets Create presentations and other management-level reports, supporting the line manager, Global Facilities Manager and Executive team Act as a local project lead of all space planning and construction projects for the Bengaluru office Plan and co-ordinate internal moves and changes including layouts as required from time to time Assist in managing dilapidation requirements from office moves, as stated in the lease Ongoing reactive and planned maintenance to fabric, premises and building services, to include decorative and refurbishment works, obtaining Landlord and planning consents for building works, project management to delivery of all required works Manage any third party stakeholders acting on behalf of Wood Mackenzie in relation to our service charge or lease provisions. Work with IT and local admin team for new staff onboarding preparation and leavers offboarding management Provide support to line managers on first day of Onboarding for the new joinee. Support with team building activities in supported office locations. #LI-CN1 Qualifications Highly organised with strong attention to detail and accuracy Communicative, proactive and customer oriented Very good written communication skills Excellent team skills Very good knowledge of MS Office including excel Self-starter Ability to handle very sensitive information with a high degree of confidentiality and discretion Able to prioritise multiple concurrent tasks High levels of initiative Expectations Candidates should have prior experience of managing a team and enjoy coaching others. As the key contact for all team members and stakeholders from the business, the candidate should be a great communicator with a proactive approach. The candidate should be comfortable working in an intensive environment where tight deadlines are a regular occurrence and have excellent organization and prioritisation skills to succeed in this position. Attention to detailed customer orientation and High levels of initiative . Proficiency in MS Office applications is essential. This role is office based and the successful candidate will be expected to work entirely from Bengaluru Office. This role is expected to be a full-time role Due to the global nature of the team, a degree of flexible working will be required to accommodate different time zones. Additional Information WoodMackenzie is an equal opportunities employer. We consider all qualified applicants for employment without regard to race, religion, color, national origin, citizenship, sex, gender identity and/or expression, sexual orientation, veteran\'s status, age or disability. https://www.woodmac.com/careers/jobs/ Unsolicited resumes sent to WoodMackenzie, including unsolicited resumes sent to a WoodMackenzie business mailing address, fax machine or email address, or directly to WoodMackenzie employees, will be considered WoodMackenzie property. WoodMackenzie will not pay a fee for any placement resulting from the receipt of unsolicited resume.

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