Job Description

The Company Imerys is the world?s leading supplier of mineral-based specialty solutions for the industry with ?3.8 billion in revenue and 13,700 employees in 54 countries in 2023. The Group offers high value-added and functional solutions to a wide range of industries and fast-growing markets such as solutions for the energy transition and sustainable construction, as well as natural solutions for consumer goods. Imerys draws on its understanding of applications, technological knowledge, and expertise in material science to deliver solutions which contribute essential properties to customers? products and their performance. As part of its commitment to responsible development, Imerys promotes environmentally friendly products and processes in addition to supporting its customers in their decarbonization efforts. The Position Office Executive/ Assistant Job Summary KEY TASKS AND RESPONSIBILITIES Safety Ensure Office is safe and hazard free and Covid safety in the workplace Organise periodic Safety Meetings Maintain a clean, uncluttered and safe office environment Office Management & Efficiency Maintain and discharge all Administrative functions in a prompt and efficient manner including Periodic clearing of payments for trade associations, newsletters and memberships Managing of Annual Maintenance Contracts (Negotiations, Service & Payments) Dispatch & Entry for all shipments/ materials/ parcels outgoing by courier or hand IT & Telecom Support & Coordination Ensure trouble free and smooth operations for all communication hardware and services for office, team and visitors In coordination with respective departments (Customer Care) and service providers Sales Support Support sales for logistics matters when necessary Own and update customers mailing lists on a regular basis Coordinate Customer Days with concerned managers, site team and communications for smooth and successful events Communications Be the Communication Correspondent Representative for the Imerys India office and sales activities Oversee exhibitions, and customer events nationally Negotiate contracts with venues, vendors, and service providers. Budget management in line with the agreed budget for the events. Organise internal events, meetings, or conferences for Customer days and Imerys local / International internal meetings Create and manage merchandising and signage material according to Imerys guidelines. Assist Communications Business Partners with local communications tools such as Secar Gazette, local advertising in printed and internet-based publications, and web-based events according to Imerys guidelines. Follow up with a debriefing after Tradeshows to share post-show assessment. Travel Management Organise and arrange Flights & Trains tickets/Visas/Hotels/Cars/Forex/SIMs, etc For the team and all inbound visitors JOB SPECIFICATIONS Bachelor