Job Description

• Administrative Support:
• Provide administrative support to staff and management as needed.
• Answer and direct phone calls, emails, and inquiries.
• Maintain office schedules, meetings, and appointments for senior staff.
• Organize and maintain office filing systems (both physical and electronic).
• Office Management:
• Oversee office supplies and inventory, ensuring the availability of necessary materials.
• Manage office equipment, including coordinating repairs and maintenance when needed.
• Ensure the office is clean, organized, and well-maintained.
• Event Coordination:
• Plan, coordinate, and manage office events, meetings, and conferences.
• Arrange travel, accommodations, and logistics for staff and visitors.
• Assist with company events, including team-building activities and employee celebrations.
• Communication and Liaison:
• Serve as the first point of contact for visitors and employees.
• Communicate with vendors, contractors, and service providers as needed.
• Assist in fostering a positive and inclusive office culture.
• Financial and Budgetary Support:
• Assist in preparing and managing office-related budgets.
• Handle office-related invoices, receipts, and expenses.
• Assist with ordering supplies and services within the allocated budget.
• Health and Safety:
• Ensure compliance with safety protocols and office policies.
• Maintain and update safety information, first-aid kits, and emergency procedures.
• Assist in creating and maintaining a comfortable, productive, and safe work environment.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 1-2 years of office administration or coordination experience.
• Strong organizational and multitasking skills.
• Good communication and interpersonal skills.
• Proficiency with office software (MS Office Suite).
• Ability to work independently and as part of a team.

Desired Skills:

• Detail-oriented with a proactive attitude.
• Ability to manage time effectively and prioritize tasks.
• Strong problem-solving abilities and a customer-service orientation.
• Ability to adapt to changing priorities and office environments.
• Previous experience with office equipment and vendor management.

Work Environment:

• This role requires a presence in the office, Monday through Friday, with some flexibility in hours.

Job Types: Full-time, Permanent

Pay: From ?18,000.00 per month

Schedule:

• Day shift
• Monday to Friday

Experience:

• total work: 2 years (Preferred)

Language:

• English (Preferred)

Work Location: In person