At Sunniva Heatpumps, we're driven by innovation, sustainability, and service excellence. We provide energy-efficient heating solutions that serve residential, commercial, and industrial needs. As our operations grow, we are looking for an organized and proactive
Office Coordinator
to support our daily processes and help us maintain smooth backend operations.
Role Overview
The Office Coordinator will serve as the backbone of day-to-day office operations, supporting our production, procurement, and logistics teams. This role is ideal for someone who thrives in a multitasking environment and has a sharp eye for detail.
Key Responsibilities
Prepare and manage
proforma invoices
,
purchase orders
, and
dispatch documents
.
Track and update
material delivery status
by coordinating with vendors and transport partners.
Monitor and maintain
production tracking sheets
, coordinating with the shop floor team to ensure timelines are met.
Support
dispatch planning and coordination
, ensuring timely delivery of finished products to clients or project sites.
Maintain accurate records of
incoming materials
,
production output
, and
outgoing dispatches
.
Liaise with the
accounts team
for invoice processing and documentation requirements.
Coordinate with suppliers for timely procurement and follow-up on pending deliveries.
Assist in maintaining inventory records and raise alerts on low stock items.
Handle general office administrative tasks such as document filing, data entry, courier dispatch, and basic office supply management.
Required Skills & Qualifications
Bachelor's degree in Business Administration, Commerce, or related field preferred.
1-3 years of experience in office coordination, operations, or administrative support.
Familiarity with business documentation: purchase orders, invoices, delivery challans, etc.
Strong organizational and multitasking abilities.
Proficiency in MS Excel, Word, and basic ERP or inventory management tools.
Effective verbal and written communication skills.
Ability to work independently and take ownership of tasks.
What We Offer
Opportunity to work with a purpose-driven and innovative company.
Exposure to diverse aspects of operations and supply chain.
Collaborative and growth-oriented work environment.
Job Type: Full-time
Pay: ?18,000.00 - ?22,000.00 per month
Benefits:
Cell phone reimbursement
Paid sick time
Paid time off
Provident Fund
Schedule: