Job Description

The Office Administrator is responsible for ensuring the smooth running of the office on a day-to-day basis. This role involves handling administrative tasks, managing office supplies, coordinating with different departments, and assisting in other duties to improve the efficiency and productivity of the office.Key Responsibilities:1. Administrative Support:- Manage office supplies inventory and place orders as needed.- Handle incoming and outgoing communications (e.g., emails, calls, mail).- Organize and schedule appointments and meetings.- Prepare reports, presentations, and other documents as required.2. Office Management:- Maintain office equipment and liaise with vendors for repairs or replacements.- Ensure the office environment is clean, organized, and conducive to work.- Coordinate with IT support for any tech-related issues in the office.3. Human Resources Support:- Assist in onboarding new employees, including preparing workspaces and necessary documentation.- Maintain employee records and process time-off requests.- Support payroll processing by providing necessary documentation and data.4. Finance & Accounting:- Assist with basic bookkeeping tasks, including invoicing and expense tracking.- Manage petty cash and reconcile monthly statements.5. Communication:- Act as a liaison between different departments and ensure smooth communication.- Coordinate office activities and events, such as team meetings and employee engagement initiatives.6. Compliance & Safety:- Ensure that the office complies with health and safety regulations.- Manage documentation related to office policies and procedures.Skills:- Excellent organizational and multitasking abilities.- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).- Strong written and verbal communication skills.- Basic knowledge of accounting principles is an advantage.- Ability to work independently and as part of a team.

Expertia AI Technologies