Job Description

: Office Assistant

Position Title: Office Assistant

Reporting To: Director

Location: GJIMT, Phase 2, Mohali, Sector 54, Chandigarh 160055

Employment Type: Full-Time

Timings: 8:45 am to 5:00 pm (Monday to Saturday)

Overview:

The Office Assistant will support the organization in the smooth execution of administrative and event-related activities. The role involves preparing documentation, designing promotional materials, and coordinating with teams to ensure efficient event management and communication.

Key Responsibilities:

• Documentation and Notices
• Draft and distribute official notices for events and meetings.
• Maintain and organize event-related files and records.
• Compile event reports and summaries for documentation purposes.
• Design and Promotions
• Create posters, brochures, and other promotional materials for events.
• Assist in developing creative communication content aligned with institutional branding.
• Event Coordination Support
• Liaise with committees to ensure all materials and logistics are prepared for events.
• Manage communication with stakeholders about event details.
• Provide logistical and operational support during events.
• Administrative Assistance
• Assist with general office tasks, including photocopying, filing, and correspondence.
• Maintain supplies required for events and office operations.
• Respond to inquiries related to event schedules and documentation.

Skills and Qualifications:

• Educational Background: Bachelor's degree preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with basic graphic design software (e.g., Canva, Photoshop) is preferred.
• Strong verbal and written communication abilities.

Salary: Rs. 15000 per month

Job Types: Full-time, Permanent

Pay: From ?15,000.00 per month

Schedule:

• Day shift
• Monday to Friday
• Weekend availability

Education:

• Bachelor's (Required)

Experience:

• Microsoft Office: 3 years (Required)
• total work: 3 years (Required)

Language:

• Hindi (Preferred)
• English (Required)

Work Location: In person