Job Description

Job Title: Office Assistant
Location: Panjim, Goa
Company: Nirmon Marine Solutions

About Nirmon Marine Solutions

Nirmon Marine Solutions is an independent firm based in Goa, specializing in ship design, classification society services, shipyard management, and ship operations. Our dedicated team of naval architects and marine engineers collectively possesses a wealth of experience in the maritime industry. We are committed to delivering innovative solutions and services to our clients in the field of shipbuilding and maritime operations.



Position Overview: Office Assistant will be responsible for providing administrative support and ensuring the smooth operation of the office. This role includes managing office documentation, scheduling, coordinating with departments, and handling time office responsibilities such as tracking attendance and managing leaves. The Office Assistant ensures that all operations are conducted efficiently, contributing to an organized and productive office environment.

Key Responsibilities:

• Administrative Support:
• Manage office files, documents, and records in both physical and digital formats.
• Assist with scheduling meetings, appointments, and maintaining calendars.
• Coordinate and organize company events, meetings, and conference calls.

Recruitment:

o Assist HR in the recruitment process, including posting job advertisements, screening resumes, and scheduling interviews.

o Assist in onboarding new hires by preparing necessary documentation and facilitating orientation sessions.

• Office Coordination:
• Monitor and order office supplies to ensure stock levels are maintained.
• Coordinate with vendors for office-related requirements such as equipment maintenance, supplies, and repairs.
• Ensure proper functioning of office equipment and report any issues promptly.
• Document Preparation:
• Prepare and format documents, reports, and presentations as needed.
• Ensure accuracy and completeness of all office documents and filings.
• Time Office Management:
• Track and maintain employee attendance records, including entry and exit timings.
• Monitor and manage leave, ensuring that leave records are accurately maintained.
• Coordinate with HR to ensure payroll data reflects accurate attendance and leave records.
• Support to Departments:
• Provide assistance to various departments as required, including data entry and basic clerical work.
• Assist in preparing reports, spreadsheets, and presentations for different teams.

Qualifications:

• Bachelor's degree in any discipline.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.).
• Strong organizational skills and attention to detail.

Preferred Skills:

• Excellent verbal and written communication skills.
• Ability to multitask and prioritize tasks efficiently.
• Basic knowledge of office management systems and procedures.

Perks and Benefits:

• Insurance Coverage: Comprehensive health insurance plan covering medical.
• Provident Fund (PF): Company-contributed PF benefits to secure your financial future.
• Collaborative Work Environment: Work in a supportive and dynamic team that fosters collaboration and professional growth.
• Paid Time Off: Generous leave policy, including paid holidays and sick leave.

Job Types: Full-time, Permanent, Fresher

Pay: From ?250,000.00 per year

Benefits:

• Health insurance
• Leave encashment
• Paid sick time
• Paid time off
• Provident Fund

Schedule:

• Day shift

Education:

• Bachelor's (Preferred)

Language:

• English (Preferred)

Work Location: In person