Administrative Support: Provide general administrative and clerical support to departments or executives. This includes managing schedules, organizing files, handling correspondence (emails, letters, packages), and performing data entry.
Communication: Act as a point of contact between different departments, suppliers, and customers. They may answer phones, take messages, and relay information to the appropriate person or department.
Documentation and Record Keeping: Maintain and update filing, inventory, mailing, and database systems. This involves organizing and storing paperwork, documents, and computer-based information, ensuring accuracy and confidentiality.
Supply Management: Monitor and maintain office supplies inventory. This includes anticipating needs, placing orders when necessary, and ensuring proper stocking levels to support day-to-day operations.
Scheduling and Coordination: Assist in scheduling meetings, appointments, and travel arrangements for executives or other employees. They may also coordinate conference room bookings and prepare necessary materials for meetings.