Office Administrator/executive Assistant
Year Kamrej, Surat, Gujarat, India
Job Description
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- Office Operations Management:
- Ensure the smooth day-to-day operation of the office.
- Implement and maintain office procedures and systems.
- Manage office supplies and ensure adequate inventory levels.
- Staff Supervision:
- Oversee and support administrative staff.
- Assign tasks and monitor staff performance.
- Provide training and development opportunities for team members.
- Record Keeping and Documentation:
- Maintain accurate and organized records, files, and databases.
- Ensure data security and confidentiality.
- Prepare and manage correspondence, reports, and documents.
- Financial Management:
- Handle office budgets, expenses, and financial transactions.
- Manage invoices, payments, and expense reports.
- Assist in preparing financial reports and statements.
- Facility Management:
- Oversee the maintenance and repair of office equipment and facilities.
- Ensure compliance with health and safety regulations.
- Coordinate with service providers for maintenance and repairs.
- Procurement and Inventory Management:
- Manage procurement of office supplies, equipment, and services.
- Monitor inventory levels and reorder supplies as necessary.
- Maintain relationships with vendors and suppliers.
- Compliance and Policy Implementation:
- Develop and implement office policies and procedures.
- Ensure adherence to company policies, industry standards, and legal regulations.
- Conduct regular reviews and updates of policies and procedures.
- Communication and Coordination:
- Serve as a point of contact for internal and external communications.
- Coordinate meetings, appointments, and events.
- Prepare meeting agendas, minutes, and follow-up actions.
- Technology Management:
- Oversee IT infrastructure and coordinate with IT support for troubleshooting and updates.
- Ensure efficient operation of office software and hardware.
- Implement and maintain information management systems.
- Customer Service:
- Address inquiries and concerns from clients, customers, and stakeholders.
- Provide excellent customer service and support.
- Manage relationships with clients and partners.
- Project Support:
- Assist in planning and coordinating projects and initiatives.
- Track project progress and ensure timely completion.
- Provide administrative support for project teams.
- Reporting and Analysis:
- Generate and analyze reports on office operations and performance.
- Provide insights and recommendations for improvements.
- Assist in strategic planning and decision-making processes.
- Cell phone reimbursement
- Health insurance
- Provident Fund
- Day shift
- Fixed shift
- Morning shift
- Joining bonus
- Performance bonus
- Yearly bonus
- Microsoft Office: 1 year (Preferred)
- total work: 1 year (Preferred)
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Job Detail
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Job IdJD3306005
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationKamrej, Surat, Gujarat, India
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EducationNot mentioned
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ExperienceYear