Job Description

• Oversee the smooth functioning of day-to-day office operations, ensuring that all administrative tasks are completed efficiently and on time.
• Coordinate with various departments to manage office supplies, equipment, and maintenance, ensuring the workplace is well-stocked and operational.
• Manage the upkeep of the office premises, including cleanliness, repairs, and safety measures, ensuring a conducive working environment.
• Coordinate with external vendors for facility services like cleaning, security, and equipment maintenance.
• Handle relationships with office suppliers and service providers, negotiating contracts, managing budgets, and ensuring timely payments.
• Monitor and evaluate supplier performance to ensure quality services and cost-effectiveness.
• Maintain and track inventory of office supplies, including stationery, equipment, and furniture, and place orders when necessary.
• Ensure procurement processes are followed and approved budgets are adhered to for purchases.
• Arrange travel and accommodation for staff as needed, including booking flights, hotels, and transportation for official trips.
• Maintain records of travel expenses and ensure reimbursements are processed in accordance with company policy.
• Maintain accurate records of office-related documentation, including contracts, policies, invoices, and employee records.
• Ensure that all filing systems, both electronic and physical, are organized and up-to-date.
• Manage and distribute internal and external communications, including phone calls, emails, and postal correspondence, in a timely and professional manner.
• Act as a liaison between departments and management for administrative support.
• Organize and schedule meetings, conferences, and events, including preparing meeting agendas, booking meeting rooms, and arranging refreshments or catering.
• Ensure that all necessary equipment (e.g., projectors, teleconference systems) is set up and functioning for events and meetings.
• Ensure the office complies with health and safety regulations by organizing regular checks, fire drills, and safety training for staff.
• Maintain first-aid supplies and ensure emergency procedures are clearly communicated to all employees.
• Assist the HR department with the onboarding process for new employees, including preparing workspaces, providing necessary materials, and guiding them through office procedures.
• Help maintain employee attendance records, leave requests, and other administrative HR tasks.
• Assist in tracking office-related expenses and working with the finance team to maintain and monitor budgets for office supplies, equipment, and other administrative costs.
• Provide regular reports on office expenses and suggest cost-saving initiatives.
• Work closely with the IT department to ensure all office technology (computers, printers, networks) is functional and promptly address any technical issues.
• Assist in coordinating software and hardware upgrades for office staff as needed.
• Organize and facilitate office social events, such as team-building activities or celebrations, to help foster a positive office culture.
• Act as a point of contact for staff concerns related to the office environment, ensuring a comfortable and productive workplace for all.

Job Types: Full-time, Permanent

Pay: ?12,000.00 - ?16,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Schedule:

• Day shift
• Fixed shift
• Morning shift

Experience:

• Microsoft Office: 1 year (Preferred)
• total work: 1 year (Preferred)

Work Location: In person