Job Description

Job Title: Office Administrator cum Accountant

Location: Bangalore

Reports to: Senior Accountant / CA Partner

Job Type: Full-time

Job Summary:

We are looking for a highly organized and detail-oriented Office Administrator cum Accountant to manage day-to-day office operations and assist with financial record-keeping, reporting, and other accounting tasks in our Chartered Accountant (CA) office. This dual-role requires an individual who can effectively balance administrative responsibilities with basic accounting functions to ensure smooth office operations and financial accuracy.

Key Responsibilities:

a. Administrative Duties:

1. Coordinate office schedules, appointments, and meetings for staff and clients.

2. Handle incoming calls, emails, and correspondence, ensuring timely responses and accurate communication.

3. Maintain and update office records, files, and databases (both physical and digital).

4. Greet and assist clients, visitors, and vendors, ensuring a professional and welcoming office environment.

5. Assist in the preparation of client presentations, reports, and other documents as required.

6. Oversee office equipment maintenance and liaise with vendors for repairs and servicing.

7. Organize and coordinate office events, meetings, and travel arrangements.

8. Ensure compliance with office policies, procedures, and regulatory requirements.

B. Accounting Duties:

1. Process and manage day-to-day accounting transactions, including invoices, receipts, payments, and petty cash.

2. Maintain accurate financial records, ensuring that all transactions are recorded correctly in accounting software.

3. Assist in preparing financial statements, trial balances, and tax-related documentation.

4. Reconcile bank statements and client accounts on a monthly basis.

5. Handle accounts payable and receivable, ensuring timely payments and collections.

6. Assist in payroll preparation and ensure timely disbursement of salaries and wages.

7. Monitor accounts for discrepancies, and assist in resolving any accounting issues.

8. Prepare and assist in tax filings - GST, TDS, income tax, etc. and company incorporations, other commercial registrations, under the supervision of senior accountants or CA.

9. Prepare reports for management regarding financial health, expenses, and profit-loss statements.

Required Skills & Qualifications:

Bachelor's degree in Accounting, Finance, or related field (preferred).

Proven experience (minimum 3 years in office administration and basic accounting, preferably in a CA office.

Strong knowledge of accounting principles and bookkeeping.

Proficiency in accounting software (Tally, Zoho or other ERP systems).

Solid understanding of MS Office (Word, Excel, PowerPoint).

Excellent organizational and time-management skills.

Strong attention to detail and ability to multitask in a fast-paced environment.

Good communication and interpersonal skills.

Ability to handle confidential information with discretion.

Preferred Skills:

a. Experience with tax filings - GST, TDS, income tax, etc. and company incorporations, other commercial registrations, under the supervision of senior accountants or CA.is an advantage.

b. Knowledge of office management systems and procedures.

c. Familiarity with client relationship management tools.

d. Personal Attributes:

e. Proactive and self-motivated with a positive attitude.

f. Team-oriented but able to work independently.

g. Ability to work under pressure and meet deadlines.

h. Work Environment:

i. Full-time position in a professional office environment.

j. Regular office hours with occasional overtime during peak seasons (e.g., tax filing season).

Job Types: Full-time, Permanent

Pay: ?20,000.00 - ?30,000.00 per month

Schedule:

• Day shift

Ability to commute/relocate:

• Wilson Garden, Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Required)

Experience:

• office administrative: 3 years (Required)
• GST and Income Tax: 2 years (Required)
• office cum accountant: 3 years (Required)

Language:

• English (Preferred)

Work Location: In person

Expected Start Date: 18/11/2024