Job Description

Assist in Projects :

Job Title: Administrative Assistant

Location: Ahmedabad, Gujarat.

Employment Type: Full-Time

Company: Specmax technologies Pvt Ltd

About Us:

Specmax Technologies Pte. Ltd., established in 2014 and headquartered in Singapore, specializes in engineering projects and services for industries such as semiconductor manufacturing and petrochemical engineering

:

As an Administrative Assistant at Specmax, you will provide essential support to the company's daily operations by managing a wide range of administrative tasks. You will be responsible for maintaining office efficiency, organizing meetings, handling documentation, and assisting in day-to-day office operations. Your role will be critical in ensuring smooth internal workflows and supporting different departments with their administrative needs.

Key Responsibilities:

Office Management :

• Manage day-to-day office operations, including ordering office supplies, handling phone calls, and managing correspondence.
• Ensure the office is well-maintained, organized, and equipped with necessary resources.

Scheduling and Coordination :

• Organize and schedule meetings, appointments, and conferences.
• Assist in travel arrangements for employees, including booking flights and accommodations.
• Coordinate with internal departments for any event planning or company functions.

Documentation and Record-Keeping :

• Maintain filing systems and update records, both physical and digital.
• Prepare, edit, and distribute documents, reports, and memos.
• Assist with data entry and ensure accuracy of all administrative data.

Communication :

• Act as a point of contact for internal and external communications, handling inquiries professionally.
• Ensure timely communication between departments and external stakeholders.

Support to HR and Finance :

• Assist with HR tasks such as managing employee records, processing onboarding paperwork, and helping with recruitment coordination.
• Help with basic finance tasks, such as processing invoices, handling petty cash, and tracking expenses.

Meeting and Event Support :

• Assist in preparing meeting materials, including presentations, reports, and agendas.
• Take minutes during meetings and distribute them to relevant stakeholders.
• Support various company projects by providing administrative assistance to project teams.
• Manage project documentation, track progress, and update relevant parties.

Job Type: Full-time

Pay: ?10,000.00 - ?12,000.00 per month

Schedule:

• Day shift

Education:

• Diploma (Preferred)

Experience:

• Administrative Assistant: 2 years (Required)

Language:

• English (Preferred)

Work Location: In person