Job Description

Position: Office Administrator

Location: Kochi

Reports To: Office Manager

Employment Type: Full-Time

Job Summary:

The Office Administrator will ensure the smooth and efficient operation of the office by managing administrative tasks, coordinating office activities, and supporting staff and management. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple responsibilities in a fast-paced environment.

Key Responsibilities:

1. Administrative Duties:

o Manage daily office operations, including scheduling meetings, maintaining calendars, and handling correspondence.

o Ensure the office is well-organized and equipped with necessary supplies.

o Prepare and distribute internal memos, reports, and other documents as needed.

2. Office Coordination:

o Act as the first point of contact for visitors, clients, and staff.

o Coordinate office maintenance and liaise with vendors and service providers for repairs or supplies.

o Maintain records of office expenses and assist in budgeting and financial reporting.

3. Staff Support:

o Provide administrative support to management and other staff members.

o Onboard new employees by organizing equipment, access, and documentation.

o Manage staff schedules, attendance records, and leave requests.

4. Compliance and Documentation:

o Maintain accurate and updated records, including contracts, invoices, and HR documents.

o Ensure adherence to company policies, procedures, and compliance requirements.

5. Technology and Systems:

o Manage office systems, including phone, internet, and software tools.

o Troubleshoot minor technical issues or coordinate with IT support as needed.

Qualifications and Skills:

Education:

o A degree or diploma in business administration, management, or a related field.

Experience:

o 2+ years of experience in office administration or a similar role.

Skills:

o Excellent organizational and time-management abilities.

o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management tools.

o Strong written and verbal communication skills.

o Ability to work independently and collaboratively within a team.

o Problem-solving skills with a focus on efficiency and attention to detail.

Application Process:

Please submit your resume and a brief cover letter outlining your experience and suitability for this role to daisy.saji@trineholdings.com

Job Type: Full-time

Pay: From ?22,000.00 per month

Experience:

• Microsoft Office: 1 year (Preferred)
• total work: 1 year (Preferred)

Work Location: In person

Application Deadline: 26/11/2024
Expected Start Date: 02/12/2024