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Job Summary:
Talent Shared Services (TSS) is a core service line within the Global Delivery Services organization, providing multiple HR support services including Recruitment support, Onboarding support, People Data Administration, Learning Administration, Cross Border Travel, Global Mobility and Performance Management support to EY member firms. TSS provides services to country, sub-area, area and global people teams and other EY stakeholders involved in HR, L&D and recruiting transactions and associated administration, reporting and people infrastructure. These services are delivered from our centres in Dalian, China; Kerala and Bangalore, India; Wroclaw, Poland; and Manila, Philippines. TSS team delivers consistent, high-quality and operationally efficient HR transactional services to EY through a globally efficient and effective network of GDS centres.
Virtual Talent Hub (VTH) for the respective function is an integral part of TS service offerings where the extended delivery model is used along with high-quality skills and competencies delivered virtually. This is across service lines and regions ? delivering non-repetitive project-based work through skilled, agile teams. The team in the virtual hub is an extension of the regional talent teams and will cover operational/non-transnational scope. Talent Consulting VTH supports a specific Region and acts as part of the extended Region Talent Consulting team. VTH works in a fully integrated way with onshore colleagues participating in meetings, projects and planning activities as part of one team. The Team supports the region in performing operational and administrative tasks to allow the onshore team to focus on consultative and strategic activities based on the priorities of the Region.
This role will directly work with the Region Service Line Talent team and provide full support on reporting, internal stakeholder management, communications and general operations and administrative tasks. This position ensures smooth operations support. Should have a professional attitude to deal with highly confidential and sensitive information. Ensure being compliant with Data Privacy and Protection within local, regional, and global guidelines. Adapt to a constantly changing legal framework and growing business environment.
Essential Functions of the Job:
Responsibilities:

• 
  Vendor and Contractor Management:
  • Vendor Invoicing:
    • Monitoring the monthly invoices and ensuring the accuracy of the information
    • Coordinating with Partners and Hiring Managers to obtain any necessary approvals needed
    • Coordinating with Finance to ensure turnaround within the agreed SLA
    • Liaising with vendors for any adjustments, corrections, or/and missing documentations
    • Amendments of Purchase Orders when required including but not limited to extensions, price adjustments and/or remapping the chargeability
  • Contingent Worker Invoicing:
    • Ensuring Payments are released to contractors in a timely manner by coordinating with the relevant internal teams
    • Amendments of Purchase Orders when required including but not limited to extensions, price adjustments and/or remapping the chargeability
    • Execution of exceptions and out of budget payments where and when needed
  • Vendor Statement of Work:
    • Creation of Vendor Statement of Work
    • Ensuring accuracy of information
    • Sharing the Statement of Work with the relevant vendors
    • Creating and maintaining a tracking sheet with all Statement of Work information

• 
  
  • 
    Vendor contracts:
    • Ensuring procurement contracts nearing end dates are flagged within the appropriate times
    • Coordinating with the concerned team to extend or terminate the contracts where needed
  • Contingent Workers Contracts:
    • Liaising with internal teams to issue variation letters where needed
    • Obtaining all the necessary approvals and signatures
    • Extension of internal compliance checks
    • Amendments of any other documentation to reflect on the changes made to the contracts
• Procurement process:
  • Creation of Vendor Profiles
    • Completion of vendor registration in an accurate and timely manner
    • Coordination with the concerned departments to ensure turnaround within the agreed SLA
    • Updating stakeholders of the progress of the vendor profiles
  • Creation of Purchase Orders
    • Completion of the purchase order forms
    • Coordination with the Administration team to ensure turnaround within the agreed SLA
    • Obtaining any necessary approvals needed to finalize the Purchase Order
    • Consolidation, tracking and sorting of the Purchase orders

• 
  Reporting:
  • Consolidation of reports and report generation using Microsoft Power BI.
    • Bi-weekly reporting to internal stakeholders
    • Bi-Weekly management reports of activity and utilisation
    • Extraction of Monthly Hiring Targets
    • Extraction of Monthly Headcount reports
    • Any other reports as determined by the Service Lines
  • Ensuring correct data is flowing into the reporting
    • Regular testing and trouble shooting
    • Collaborating with internal data owners to ensure data availability for extraction

• 
  Internal Due Diligence:
  • Independence Compliance:
    • Ensuring all vendors and contractors are taken through the correct independence and compliance channels
    • Extension of independence reports when needed

• 
  General Administration:
  • Support ad hoc Talent processes unique to the Service Line.
  • Coordinate and support regular and ad hoc Talent meetings or Service Line specific events, including invitation management, facilitation and minute taking.

Knowledge and Skills Requirements:

• 
  Intermediate to advanced skills in Microsoft Office, particularly Excel, PowerPoint, Power BI and Outlook
• Strong attention to detail and data administration and analytics skills, with a focus on working with large quantities of data from various sources
• Possess the ability to communicate with stakeholders at all levels to provide clear and concise information in both written and verbal formats.
• Time management and the ability to deliver in a fast-paced environment with competing priorities
• Ability to perform and manage multiple tasks simultaneously and work well under pressure and with time constraints.
• Excellent client service skills, networking, and relationship development skills
• Ability to be successful in a virtual team environment, working with limited supervision

Job Requirements: Education: Bachelor?s degree, preference will be given for those with HR Specialisation
Experience:

• 
  Minimum of 3 years of progressive experience in HR or related field at a coordinator or administrative level
• Demonstrated experience working with different stakeholders with competing needs
• Working in international and diverse environments

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