Job Description

Job Title: Global Medical Operations Specialist Grade: 14 Location: Mumbai, India Reporting to: Manager Global Medical Operations Cost Center Responsibility Yes No Primary Job Function Provide administrative support to the Global Medi

Job Title: Global Medical Operations Specialist Grade : 14 Location: Mumbai, India Reporting to: Manager Global Medical Operations Cost Center Responsibility Yes No Primary Job Function Provide administrative support to the Global Medical Office Department, in particular with contracting and logistical arrangements for Health Care Professionals engaged by Global Medical Affairs for scientific events, aligned with the Office of Ethics and Compliance (OEC) and legal department. Core Job Responsibilities HCP contracting: Prepare Professional Service Agreements (PSAs) in line with functional processes and requirements (legal, finance, office of ethics and compliance) Evaluate legal affiliates templates and implement appropriate changes to best meet the KOL country of primary practice legal framework. Coordinate communication between all involved stakeholders Ensure compliance with relevant corporate, divisional and affiliate policies and external regulations including transfer of value disclosure Tracking of all engagements and related financial commitments including reconciliation with department finance documents Ensure filing and archiving of documentation Responsible to highlight document and resolve OEC procedures deviation together with the respective OEC responsible (global and affiliate Act as a center of knowledge and process driver for all internal partners engaging HCPs Act as a power user of the internal workflow system for the request of contracts. Management Responsibilities: NA Position Accountability/Scope All Health Care Professionals engagements managed by Global Medical Affairs Global scope Internal stakeholders: Global Medical Affairs, Global Marketing, Affiliate Functions External stakeholders: External Service Providers, Authorities such as health governments and Health Care Professionals (and occasionally interaction with Universities/institutions that the HCPs work in/for). Minimum Education Commercial/administrative/legal bachelor/master degree is required or equivalent by experience Minimum Experience/Training Required Excellent knowledge of English (spoken and written). Knowledge of German, French or any other language would be an asset Sound knowledge of MS Office (Word, PowerPoint, Excel) Well organized and eye for details Service oriented Able to work under pressure Good interpersonal skills and team player Ability to adapt herself/himself and be proactive to various contacts and different situations (multicultural environment, internal/external stakeholders)

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