Job Description

Tender Documentation - JD

Assist in the preparation of tendersand standardized tender templates and documentation

Oversee the compilation and, when necessary, the drafting of high-quality proposals, bids, and tender answers to ensure that tenders and bids are handled professionally, quickly, and compliantly

Maintain a list of eligible vendors, particularly for upcoming bids

Compilation of varied input to create a more competitive bid document

Monitoring deadlines

Checking on evaluation and contract negotiation

Ongoing communicationwith the User Department regarding Tender criteria and status

Communicate with vendors as needed during the tender process, such as non-disclosure agreements, confirmation of interest, authorization etc

Assemble and maintain internal Procurement documents about the tendering process, including tracking management approval for tendering and contracting actions

Maintain tender files and arranges for archiving following the completion of the tender

Prepare status reports and projected timelines for tenders regularly, as needed

Coordinate and communicate with Financial Services

To manage and marshal the efforts of all relevant departments relating to tendering/bidding activities and contract review

To coordinate, prepare, and assemble bid submission materials with tendering/bidding activities, tender questionnaires, and pre-qualifications

Examine incoming tenders and make a list of the tender deadline, project start and end dates, tender submission instructions/requirements, and manner of submission

To gather tender information and references from a variety of sources, including online search engines, industry, and market intelligence data, and so on, to submit the tender

To ensure that tender submission due dates are strictly adhered to, including the checking, binding, packing, and preparation of outgoing submissions

To complete other tasks given time to time

Job Type: Full-time

Pay: ?25,000.00 - ?40,000.00 per month

Benefits:

• Provident Fund

Schedule:

• Day shift

Work Location: In person