Job Description

Support Regional Controller in the Region for the smooth functioning of the Accounts function and ensure compliance to statutory / regulatory requirements and internal guidelines / standards in all activities. Also Support management of invoicing operations, vendor invoice verification, cash management, credit control and audits in the region.Financial

• Provide inputs to the Regional Controller for xe2x80x93 Financial Planning & Budgeting in the preparation of the budget for the region in accordance with the business targets and objectives for the particular region
• Ensure adherence of all activities / operations in the region to the defined budget and highlight deviations, if any, to the Head Accounts and Regional Controller
• Responsible for supporting region profitability; Also responsible for driving region wide cost optimization strategies and initiatives along with Regional Controller
• Ensure timely and accurate recording of various accounting transactions in the region as per the applicable statutory / regulatory requirements and internal guidelines
• Ensure timely generation and consolidation of books of accounts in the prescribed format
• Oversee the process of creation of CMF for clients in the region and timely generation of invoices corresponding to these clients on a monthly basis

Operationalxc2xb7 Support Regional Controller in financial planning, budgeting, accounting, accounts payable / receivable and cash management activities of the region which includeso Monthly Financial Statements reportingo Invoicing and BillingAccounts Payableso Accounts Receivable and cash reconciliationo Updation into Web DCR and tracking of DHL Counter collections with closure of all exceptions/reconciliationso Renewals of contracts (i.e. AMC contracts, etc.)xc2xb7 Ensure compliance to all standard operating procedures (SOPs) and standard accounting practices as definedxc2xb7 Ensure necessary support is provided for implementation of the Financial ERP system in the regionxc2xb7 Ensure Revenue Assurance with robust revenue controls checks and balances; Ensure the adherence of payment rates charged as per the CMF and in accordance with the contract parameters with clients

• Monitor payments and collections from customers on a regular basis
• Oversee banking of all local cheques and account reconciliation at regular intervals
• Ensure adequacy of deposits/Bank Guarantees of agents for FCCs, RSPs, Consolidators, ESA and Octroi in the region
• Oversee verification of all regional vendor invoices to ensure adherence to contractual terms; Also ensure verification of all invoices in the region for appropriate taxation like VAT, service tax etc.
• Responsible for ensuring coordination for vendor payments with central Accounts Payable team and ensuring timely disbursements to vendors

xc2xb7 Drive Accounts and Cash Receivables related targets in the region in terms of receivables in excess of 60/ 90/ 150 days, Logic Remittance target, Day Sales Outstanding target, FOD/DOD/COD/octroi collections, Month end outstanding, Custom duty outstanding, etc.xc2xb7 Support in processing of salaries for employees in the region by ensuring accurate receipt of C-form and other details from the various centers in the regionxc2xb7 Support in the processing of full and final settlements at the time of separation of employeesxc2xb7 Monitor the fixed asset accounting process in the region and ensure capitalization and ascribing and accurate monetization of assets in the region

• Liaise with government authorities and other agencies for effective management of regulatory concerns and matters; ensure adherence of all financial operations in the region to statutory requirements
• Support RC to conduct of statutory audits and quarterly / annual audits in the region by ensuring maintenance of all records and documentation as per audit requirements
• Provide necessary support (as required) for regional procurement (including procurement of real estate)
• nsultation with the Legal Department

. Key Result Areas and Key Performance IndicatorsS.No.Key Result AreasKey Performance Indicators1.Maximize Financial Performancexc2xb7 EBIT target for the regionxc2xb7 % reduction in overall Operating Costs (e.g. OCPK, OCPM, Fleet cost, PDA costs, Infrastructure costs, etc.) for the regionxc2xb7 Account and Cash Receivables (% reduction in receivables in excess of 60/ 90/ 150 days, Logic Remittance target, Day Sales Outstanding target, FOD/DOD/COD/octroi collections within defined timelines, Month end outstanding target, Custom duty outstanding)2.Ensure timely completion of financial and accounting processes and reporting

• Administration KPIs/ Adherence to timelines for financial processes in the region. Indicative list of financial processes include
• Monthly Financial Statements reporting
• Annual Budgeting for the region
• Periodic reporting of financial statements for region (as requested by HO)
• Collection of TDS certificates
• Invoicing and Billing
• Accounts Payables
• Accounts Receivable and cash reconciliation
• Updation into Web DCR and tracking of DHL Counter collections with closure of all exceptions/reconciliations
• Renewals of contracts (i.e. AMC contracts, etc.)

3.Ensure adherence to all Statutory Compliancesxc2xb7 Number of instances of non-compliances in region observed in statutory and internal audit4.Ensure effective internal control mechanisms in regionxc2xb7 Ensure Revenue Assurance with robust revenue controls checks and balancesxc2xb7 Adequacy of deposits/Bank Guarantees of agents for FCCs, RSPs, Consolidators, ESA and Octroi in the region5.Effective financial ERP managementxc2xb7 Implementation of defined modules within the Financial ERP as per timelines in the region6.Support in procurement and real estatexc2xb7 Provide necessary support (as required) for regional procurement (including procurement of real estate)7.Ensure performance driven culturexc2xb7 Adherence to performance management system timelines and guidelines8.Support employee capabilityxc2xb7 Key regional positions with identified successors / potential successors9.Employee engagement and retentionxc2xb7 % attrition in the region

DHL