Job Description

Summary The Manager Administrative is responsible for leading the facility and providing a full range of administration, support, and project coordination for the applicable Admin Head. S/he will be a key enabler of the effectiveness of the Manager by proactively prioritizing and managing activities, ensuring important topics are communicated in a timely and organized manner, managing access to the Admin Head, and proactively identifying other areas in which s/he can provide further support in areas of significance. The Manager Administrative is responsible for leading the facility and providing a full range of administration, support, and project coordination for the applicable India Admin Head. S/he will be a key enabler of the effectiveness of the Manager by proactively prioritizing and managing activities, ensuring important topics are communicated in a timely and organized manner, managing access to the Admin Head, and proactively identifying other areas in which s/he can provide further support in areas of significance. DIMENSIONS This is a challenging and dynamic role, requiring a discreet and diplomatic individual, with exceptional organizational, analytical, and interpersonal skills. The incumbent must also maintain a high level of professionalism in interacting with a broad range of internal and external audiences, clients, and customers. PRINCIPAL ACCOUNTABILITIES This position is accountable for the following end results: Manage the entire facilities function in the location and across facilities independently. Maintain various records in spreadsheets/databases and produce reports requiring data compilation and analysis. Schedule, coordinate, and manage meetings Interfaces with key internal and external individuals to include managers, customers, clients, consultants, personal acquaintances, government officials, etc. Prioritize and coordinate projects and follow through on issues in a timely manner. Manage the interface with Corporate Communications to include planning key communications via video recordings, internal news articles, communication cascades, group meetings, etc. Provide administrative support. Manage learning qualifications for organization to include but not limited to Code of Conduct and Safety training. Expertise in Handling MVGCL, Shop ACT and other government local bodies Will be responsible for the entire safety audits and checks of the facility. Team Management Should be able to handle and motivate team for achieving common goal. Customer centricity High level of customer centricity required. MINIMUM REQUIREMENTS AND QUALIFICATIONS 14-18 years of administrative and/or office management support experience Fluent communication skills English, Hindi. Gujarati (would be advantage) Previous experience working with confidential and sensitive information required. Upholds the highest ethical standards. Exceptional organizational skills, including the ability to multi-task while maintaining high attention to detail. Drives responsibilities through to their completion. Removes obstacles and eliminates non-value-added work. Knowledgeable of TRAVISA, passport, and VISA procedures. Advanced proficiency in Microsoft Office (power point and Excel) Energetic, high-energy, responsive team player with the interest to take initiative and work in a fast-paced environment. Strong relationship management skills with peers, colleagues, and management. Highly motivated, results and solutions oriented. Continuous learner. Flexible. Able to quickly and proactively step in and handle challenging situations. Takes on new opportunities and tough challenges with sense of ownership and urgency. Knowledge of SAP and SharePoint will be a plus. Energetic, high-energy, responsive team player with the interest to take initiative and work in a fast-paced environment.

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