Job Description

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The preferred candidate should be digitally oriented, should have abilities of problem-solving, Integrity, ownership culture and reliability. Self-starter who takes accountability, drives initiatives, independent & self-motivated, having good communication & presentation skills.

• Facility Management - Housekeeping, Security, building coordination, landlord coordination, Repairs and maintenance, pantry, reception,
• Utility payment coordination - Property rent payment, electricity, telephone, mobile, IT lease line.
• Employee travel management, domestic and international. Knowledge of Visa processing, travel portal tool, hotel contracts and tie up.
• Covid prevention implementation
• Preparing PR / PO, contracts, coordination for delivery.
• Coordination with procurement and finance dept for smooth delivery and payment.
• Cross functional coordination and dealing with multiple internal and external stakeholders.
• Invoice receival and payment process.
• Will be the responsible ensuring admin Statutory Compliance across the offices.
• Responsible for Effective Administration of Cafeteria Management, Transportation and Travel Management of Employees as well as Guest, Security Management, Fixed Assets Management, Guest House, etc.
• Responsible for implementing, enforcing and administering corporate policies and procedures.
• Site Administration, such as courier, printing and stationery, record management, ID cards, Bank related works, etc
• Responsible for contractor management, Employee Engagement e.g. Get-together, Annual Functions, Welfare Activities, etc.
• Liasoning with government and other statutory authorities and represent company effectively.
• Preparing monthly MIS reports, good hands on skill on MS Excel and MS Powerpoint.
• New Joiner induction and formalities
• Regularly monitoring housekeeping activities

• Vendor management, coordination.
• Prepare Cleaning schedule, AMC and R&M.
• Knowledge of MEP (Mechanical, Electrical and Plumbing) R&M and AMC.
• MMR - Monthly Management Report
• All kind of Admin & Clerical Works & Other Admin Duties as assigned Indoor & outdoor Events support.

Coordination with Safety and security team for ensuring safe and healthy environment.

DP World