Job Description

Profile: Administration Manager

Open for PAN India

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KEY RESPONSIBILITIES:

- Design Admin processes for the school including infrastructure management, transport, vendor management, procurement etc.

- Define & execute a road map to centralize some of the critical admin & finance functions of the School.

- To ensure transparency, accountability & efficiency in the schools administrative functioning.

- Managing vendors and ensuring the best negotiations, service level agreements (SLAs) etc.

- Define SLAs for the above processes to ensure quality benchmarks for critical internal and external stakeholders.

- Conduct regular safety and security audits.

- maintain inventory report at the beginning and end of every academic session; maintain the central stock register.

- supervise the security functioning and the subcontracted staff.

- order supplies and equipment/maintain stock and classroom resources and arrange repair where necessary.

- develop and carry out an efficient documentation and filing system for both paper and electronic records.

- School Asset management SOPs, Tracking etc.

- Annual Maintenance Contract (AMCs) of the assets in the organization timely servicing and contract renewal.

- Liaisoning - Liaison with the local police, and municipal and civil departments as per the requirement.

- Timely submission of requisite Admin MIS reports across the Schools.

Facility Management:

- Handling complete facilities (Safety, Security, Repair, Fire Fighting System, Pest Control, Water Supply), infrastructure setup & maintenance and coordinating with external agencies.

- Responsible for maintenance of infrastructure including operation & maintenance of equipment.

- Responsible for effective management of Transport and vehicle maintenance.

- Will be responsible for inventory/ material management & supply chain activities.

- Responsible for renewal of all AMCs related to the school.

- Ensure smooth functioning of Transport.

Procurement:

- Handling the entire gamut of procurements and ensure smooth and timely supply of required material.

- To run a robust procurement process.

- Developing & managing Vendor base.

- Vendor management including evaluation, maintaining of approved vendor list, and vendor audits etc.

- Negotiation of purchases & contracts.

Financial:

- To take care of all purchases and ensure procurement at the most competitive rates.

- To ensure effective control and regular monitoring of all the Admin-related expenses and report the same to management on a regular basis.

- Approval of purchase requisitions, POs & contract Agreements.

- Review and negotiation of confidentiality agreements and clinical site agreements.

- Identify & implement opportunities for Cost optimization in the Works.

- Planning & Budgeting

Compliance:

- Prepare documents for all admin and procurement-related procedures and ensure the same is strictly followed.

- Ensure that the statutory requirements related to the admin function are complied with.

- Ensure that there are no statutory violations.

Team Management:

- Training & Development of the Team Members

- Grievance Management

- Succession Planning

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