Job Description

Job Type: Full Time

Location: Sholinganallur

Are you a muti talented and skilled management professional?

Does working with people from diverse backgrounds and technology excite you?

Here is a role that might challenge your abilities and accelerate your career growth exponentially. We are Vruksha International school of Montessori, a one of a kind montessori school where children are encouraged to tap their fullest potential and nurtured holistically.

We are seeking an experienced Management Secretary to join our dynamic team. The ideal candidate will provide high-level administrative support to the leadership personnel, ensuring efficient, smooth and timely office operations. Read on to know more about this enticing opportunity!

Key Responsibilities:

• Executive Leadership Support:
• Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Act as a liaison between executives and internal/external stakeholders.
• Meeting Coordination & Planning:
• Organize and coordinate meetings, conferences, and events within city and state.
• Prepare meeting agendas, take minutes, and distribute them promptly.
• Ensure meeting facilities and arrangements are efficiently managed.
• Make travel arrangements ahead of schedule with detailed planning.
• Financial Administration & Document Management:
• Handle confidential and sensitive information with discretion.
• Maintain organized filing systems and ensure documents are easily accessible.
• Draft, proofread, and finalize reports, proposals, and presentations.
• Communication:
• Screen and direct phone calls and emails to the appropriate parties.
• Handle inquiries and requests from internal and external contacts.
• Communicate effectively with leadership, team members and other departments.
• Resource Management & Office Administration:
• Manage office supplies and equipment inventory.
• Oversee general office operations and provide administrative support as needed.
• Ensure the office environment is professional, clean, and welcoming.
• Project Assistance:
• Assist in special projects and initiatives as required.
• Conduct research and compile data for reports and presentations.
• Collaborate with team members to ensure project deadlines are met.

Qualifications:

This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

• Education:
• Bachelor's/ Master's degree in Business Administration, Office Management, or related field preferred.
• Experience:
• Minimum of 5 years of proven experience and track record as a secretary or administrative assistant, preferably in a management or executive setting.
• Working in or having worked in education industry will be preferred.
• Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• High level of professionalism and discretion and absolute integrity.
• Ability to work independently and as part of a team.
• Attention to detail, strong decision making, proactive approach and problem-solving skills.
• Adaptable and a self-driven professional
• This role involves traveling and attending meetings as per requirement and schedule.

Compensation: Competitive salary commensurate with experience.

At Vruksha we value integrity and we nurture a culture of oneness and acceptance. We invite you to be a part of a team that is driving a change in education field, drop your CV if you have it in you to be an exceptional fit for this position.

Job Types: Full-time, Permanent

Pay: From ?30,000.00 per month

Schedule:

• Day shift
• Morning shift

Supplemental pay types:

• Performance bonus

Ability to commute/relocate:

• Sholinganallur, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• total work: 3 years (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person