Job Description

Job Summary :

The Legal Executive Assistant provides administrative support to legal executives, attorneys, and other legal professionals. This role is responsible for managing schedules, organizing legal documents, maintaining case files, assisting in legal research, and facilitating communication between the firm and clients. The ideal candidate should be detail-oriented, highly organized, and possess strong knowledge of legal procedures and terminology.

Key Responsibilities :

• Administrative Support :
• Manage the legal executive's calendar, schedule meetings, and coordinate appointments.
• Organize and maintain physical and electronic filing systems for legal documents, correspondence, and case files.
• Prepare, edit, and proofread legal documents, correspondence, reports, and presentations.
• Handle incoming and outgoing communications, including emails, phone calls, and written correspondence.
• Arrange travel, accommodation, and itineraries for legal professionals as needed.
• Client and Case Management :
• Serve as a point of contact between clients and the legal team, addressing client queries and concerns.
• Assist with the intake of new clients and the preparation of client files.
• Track case deadlines, court dates, and relevant legal filings to ensure compliance.
• Coordinate with courts, regulatory agencies, and other law firms regarding filings and case updates.
• Legal Research and Document Preparation :
• Conduct basic legal research, gather information, and compile legal documents.
• Assist with the preparation of legal forms, briefs, and other required documentation for court filings.
• File legal documents with courts, ensure compliance with court deadlines, and coordinate delivery of legal materials.
• Compliance and Confidentiality :
• Ensure that all legal documentation and processes comply with applicable legal and regulatory requirements.
• Handle sensitive and confidential information with discretion, in compliance with the firm's confidentiality policies.
• Billing and Timekeeping :
• Track attorney billable hours, prepare timekeeping reports, and assist with client invoicing.
• Manage billing records and coordinate with the finance department to ensure accurate client billing.
• Office and Team Coordination :
• Work closely with other administrative staff to support the legal team.
• Coordinate office supplies, maintain office equipment, and ensure the efficient operation of the legal office.

Qualifications :

• Education :
• Bachelor's degree in Legal Studies, Business Administration, or a related field preferred.
• Legal Assistant certification or diploma is a plus.
• Experience :
• Minimum of 2-5 years of experience as a Legal Assistant, Executive Assistant, or Paralegal.
• Experience working in a law firm or legal department is highly desirable.
• Skills :
• Strong knowledge of legal terminology, legal documents, and court procedures.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal management software.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• High level of discretion and confidentiality.
• Attributes :
• Strong attention to detail and accuracy.
• Exceptional organizational and time management skills.
• Ability to work independently as well as collaboratively with a team.
• Proactive and resourceful problem-solver.

Work Environment :

• This is a full-time position, primarily based in an office environment.
• May occasionally require overtime based on case deadlines or executive demands.

Job Type: Full-time

Pay: ?30,000.00 - ?35,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Schedule:

• Day shift

Supplemental Pay:

• Yearly bonus

Experience:

• total work: 1 year (Preferred)

Work Location: In person