Job Description

### Join FlexAI: Unleashing the Power of AI Through Purpose-Built Compute Systems



At FlexAI, we are on a mission to revolutionize the landscape of artificial intelligence by addressing the critical challenges in Large Language Model (LLM) training. Our motto "More compute, less complexity". With a commitment to sustainability, efficiency, and accessibility, we've gone back to the first principles of computer architecture to create a groundbreaking modular design. Our dedicated, cost-efficient, and open solutions for AI compute are engineered to deliver unparalleled performance per Total Cost of Ownership (TCO).


Led by two co-founders, with strong Silicon Valley DNA, bringing over 40 years of combined experience from industry giants (Intel, Apple, Tesla, Nvidia...), FlexAI is set to redefine the future of AI infrastructure.



If you're passionate about shaping the future of artificial intelligence, driving innovation, and contributing to a sustainable and inclusive AI ecosystem, FlexAI is the place for you !

#### Position Overview:


We are seeking a detail-oriented and proactive Office Administrator with 2-3 years of experience to join our dynamic team. The successful candidate will provide comprehensive administrative support to ensure the efficient operation of our office. This role involves handling various tasks related to organization, communication, and office management to ensure the seamless execution of daily operations.



Key Responsibilities:

Administrative Support:

• Perform general administrative tasks such as answering phones, managing correspondence, and organizing files.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and edit documents, reports, and presentations.

Office Management:

• Maintain office supplies inventory by checking stock and placing orders.
• Ensure the office is well-maintained and organized.
• Coordinate office events and activities.
• Manage office space, including meeting rooms and postal mail.

Communication:

• Serve as the point of contact for internal and external stakeholders.
• Facilitate communication within the team and across departments.
• Handle confidential and sensitive information with discretion.

Record Keeping:

• Maintain accurate records and files, both electronic and physical.
• Assist in the preparation and submission of reports and documentation.

Project Assistance:

• Support project management activities by providing administrative assistance.
• Assist with research, data entry, and project coordination tasks.

Additional Responsibilities:

• IT/Software management (administration, purchasing, etc.).
• Provide punctual support for C-Level calendar and travel management.



Skills and Qualifications:



• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Familiarity with office equipment and software.
• Professional demeanor and strong interpersonal skills.
• Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
• 2-3 years of administrative experience in a corporate or office environment.
• Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.

What we offer:

• Competitive salary and benefits package, tailored to recognize your dedication and contributions.
• Opportunity for professional growth and development. Support for personal and professional development, empowering you to expand your skills and leave a meaningful mark.
• Dynamic and supportive work environment.
• An environment that values innovation, collaboration and mutual respect.



Who is a Flexer?



At FlexAI, we're passionate about propelling AI forward while ensuring a culture of diversity and enjoyment. We cherish every individual's unique viewpoint, recognizing it as a catalyst for creativity and innovation. Committed to personal growth, we provide ongoing learning opportunities guided by our core values of ownership, optimism, and velocity. Join our dynamic, inclusive team, united by a common mission to achieve outstanding results while embracing the journey with joy.



Our Values :

WE ARE (SERIOUSLY) OBSESSED BY OUR CUSTOMERS

We highly value our customers and are dedicated to meeting their needs. This commitment is reflected in our product development, customer service, and continuous feedback-seeking.

WE GET (BOLD) THINGS DONE

We prioritize productivity, efficiency, and proactive problem-solving. Encouraging innovative thinking, risk-taking, and goal-oriented execution.


WE RISE TO (BIG) CHALLENGES

We embrace challenges as opportunities for growth and learning. Our determination drives us to overcome obstacles and strive for excellence.


?? WE ARE A (BADASS) TEAM

WE ARE A (BADASS) TEAM" symbolizes our unified strength, collaboration, and solidarity. Together, we bolster one another, exchange knowledge, and strive towards shared objectives. Each team member's contribution is valued, recognizing that our collective effort is paramount to our success.


WE CULTIVATE THE (SHARED) FUN

We foster a productive and enjoyable work environment. Fun promotes creativity, teamwork, and enhances employee satisfaction and retention.


? WE EMBRACE (360) DIVERSITY

We appreciate and validate diverse perspectives. Recognizing diversity as our strength, fueling creativity and innovation.






FlexAI strongly believes in the power of human ingenuity and AI reliability to redefine boundaries. We embrace a culture of experimentation, teamwork, equality, humble confidence, and hard work. If these values resonate with you, JOIN US !

#### Offices :


FlexAI has European roots but international scope from day one. Our main offices are in

• Paris - HQ
• Silicon Valley - US office
• Bangalore - India office
• Remote friendly (•Meet at the Paris office at least once per quarter• •)•


####

#### Recruitment Process :

• Screening Call (Praveen, Director) - •30 min (Phone)•
• #1 Technical Interview & Cultural fit (Suresh, Managing Director India) - •45 min (Video)•
• #2 Technical Interview & Cultural fit (Aravind) - •45 min (Video•
• •#3 Technical Interview (Praveen, Director) - 45 min (Video)•
• Final Interview (Brijesh, co-founder) •-• •45 min (Video)•
• Offer
• Day 1 & Onboarding

•We've provided detailed insights into the role, and now it's your turn to assess if it aligns with your aspirations. If you're hesitating, we encourage you to apply anyway - it could lead to a meaningful collaboration.•

•We're committed to diversity and inclusivity, offering equal opportunities• •regardless of gender, sexual orientation, origin, disabilities, veteran status, or any other traits that make you who you are . Diversity enriches our workplace, making it more enjoyable for everyone !•