Job Description

Key Responsibilities:Administrative Support:

• Manage and coordinate office activities and operations to ensure efficiency and compliance with company policies.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Maintain office supplies inventory and place orders as necessary.
• Prepare and edit documents, reports, and presentations.

Scheduling and Coordination:

• Schedule and organize meetings, appointments, and travel arrangements for executives and employees.
• Coordinate with external vendors and service providers.

Record Keeping and Data Management:

• Maintain and update company databases, records, and files.
• Ensure proper documentation and filing of important documents.

Financial Tasks:

• Assist in budget preparation and expense tracking.
• Process invoices, purchase orders, and expense reports.

Customer Service:

• Greet and assist visitors, ensuring a professional and welcoming environment.
• Address and resolve customer inquiries and complaints promptly.

Team Support:

• Provide support to various departments as needed.
• Assist in organizing company events, meetings, and conferences.

Qualifications:

• Bachelors degree in Business Administration, Management, or a related field preferred.
• Proven experience as an Office Executive, Office Manager, or similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• Basic accounting knowledge is a plus.

Skills:

• Multitasking and prioritizing tasks effectively.
• Strong interpersonal and customer service skills.
• Ability to handle sensitive information with confidentiality.
• Adaptability and willingness to learn new skills and software.

Ciel HR