Job Description

Job Title: HR and Administration Manager : Position Summary: The HR and Administration Manager plays a dual role in overseeing both human resources and administrative functions within an organization. This position is responsible for creating an efficient and supportive work environment, managing HR processes, and ensuring compliance with employment laws. The HR and Administration Manager is a key figure in maintaining a well-organized and productive workplace. Key Responsibilities: 1 : Human Resources Management: Recruitment and Staffing: Oversee the recruitment process, from job posting to onboarding. Source, screen, and interview candidates. Conduct reference checks and background screenings. Assist in developing job descriptions and ensuring compliance with relevant labor laws. Maintain recruitment records and applicant tracking systems. Employee Relations: Act as a liaison between employees and management, addressing concerns and resolving disputes. Manage disciplinary actions, including counseling and performance improvement plans. Conduct exit interviews and provide feedback for continuous improvement. Benefits Administration: Administer employee benefit programs, including health insurance, retirement plans, and leave policies. Assist employees with benefit inquiries and claims. Stay up-to-date with benefits trends and compliance requirements. HR Policies and Compliance: Ensure compliance with federal, state, and local labor laws. Assist in policy development and revisions. Conduct HR audits and maintain employee records. 2 : Administration Management: Facilities and Office Management: Oversee the maintenance and security of the organization\'s facilities, including office spaces, equipment, and supplies. Collaborate with vendors and service providers to ensure timely resolution of facility-related issues. Manage office space planning, including seating arrangements and allocation. Budget and Resource Management: Develop and manage the administrative and HR budgets, including expenses related to supplies, equipment, and office services. Identify cost-saving opportunities and negotiate contracts with suppliers and service providers. Ensure cost-effective procurement of office supplies and equipment. Team Leadership and Development: Recruit, train, and mentor administrative and HR staff to ensure a high-performing team. Set performance expectations, provide feedback, and conduct performance evaluations. Foster a positive and collaborative work environment. Communication and Liaison: Serve as a point of contact for internal and external stakeholders on administrative and HR matters. Collaborate with other departments to facilitate cross-functional initiatives and address administrative and HR needs. Qualifications: Bachelor\'s degree in Human Resources, Business Administration, or related field (or equivalent work experience). HR certification (e.g., SHRM-CP, PHR) is a plus. Proven experience in both HR and administration roles, with at least [X] years in a supervisory position. Strong leadership and team management skills. Excellent organizational and problem-solving abilities. Effective communication and interpersonal skills. Knowledge of relevant regulations and safety standards. Proficiency in HR software, office applications, and administrative systems. Budget management and cost control experience.

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